- Managing calendars, organizing meetings, and scheduling appointments.
- Conducting follow-up calls and emails for ongoing projects to ensure progress and completion.
- Creating and managing Excel documents for basic expenses and budgets.
- Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service.
- Taking ownership of tasks and seeing projects through from start to finish.
- Providing IT-related support, including PCs, laptops, and Apple devices.
- Researching and booking travel arrangements for clients, including flights, hotels, and experiences.
- Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators.
- Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences.
- Minimum of 3 years of work experience in a similar role.
- Experience working in the travel industry or hospitality is a plus.
- Proficiency in English (bilingual skills in Spanish or other languages are a plus).
- Strong written communication skills, with experience drafting company communications.
- Proficiency in Microsoft Applications: Excel, Word, PPT, Adobe PDF.
- Experience with Notion, Loom, Airtable, ChatGPT & other AI Tools is a plus.
- Must have a personal vehicle with a valid driver’s license and a clean driving record.
- Hybrid work schedule (70% Remote / 30% In-Person) - Flexible.
- Access to paid, easily accessible covered parking.
- Access to a state-of-the-art gym.
- Background check required.
Salary: $60,000.00 to $75,000.00/year (commensurate with experience)
