HighLevel
Events Planner
TLDR
As an Events Planner, you will lead the planning and execution of diverse events, managing logistics, vendor coordination, and ensuring success through meticulous attention to detail.
About us
HighLevel is an AI-powered business operating system that gives agencies, entrepreneurs and SMBs the infrastructure to build, automate and scale. Today, HighLevel supports SMBs across 150+ countries, fueling community-driven growth rooted in real customer outcomes.
To date, businesses operating on HighLevel have generated over $7 billion in ecosystem value, demonstrating the impact of shared infrastructure at scale. By centralizing conversations, automation and intelligence into one system, we help businesses move faster, reduce complexity and execute efficiently.
Behind the platform, HighLevel powers more than 4 billion API hits and 2.5 billion message events daily. With 250 terabytes of distributed data, 250+ microservices and over 1 million domain names supported, our architecture is built for performance, resilience and long-term scalability.
Our people
With over 2,000 team members across 10+ countries, HighLevel operates as a global, remote-first organization built for speed and ownership. We value initiative, clarity and execution, creating space for ambitious people to build systems that support millions of businesses worldwide. Here, innovation thrives, ideas are celebrated and people come first, no matter where they call home.
Our impact
Every month, HighLevel enables more than 1.5 billion messages, 200 million leads and 20 million conversations for the more than 1 million businesses we support. Behind those numbers are real people building independence, expanding opportunity and creating measurable impact. We’re proud to be a part of that.
Learn more about us on our YouTube Channel or Blog Posts
Who You Are:
You are a highly detail-oriented and proactive individual, ready to become an integral part of our dynamic events team as an Event Planner. In this pivotal role, you will meticulously plan and execute events from start to finish, ensuring every detail aligns with our strategic goals. You will lead the coordination of all event logistics, including vendor and venue management, catering, audio-visual needs, and transportation while collaborating with stakeholders to develop detailed event plans and ensure seamless execution. Your contributions will be key in creating memorable experiences for our attendees and achieving our event goals.
What You’ll Bring:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
What You’ll Be Doing:
Plan and execute diverse events independently (conferences, seminars, workshops, corporate events, HighLevel sponsored events) both on-site and remotely.
Travel is required (20–30%), including occasional weekend availability for corporate events.
Bring energy to the booth experience by actively engaging with attendees, initiating conversations, representing the HighLevel brand with confidence, and creating memorable, relationship-driven interactions that drive interest and lead generation.
Collaborate with stakeholders to define event objectives and desired outcomes.
Develop comprehensive event plans, including timelines, budgets, and task lists.
Manage event logistics: overseeing supply packing/shipping from Dallas office, coordinating catering, AV, and transportation.
Identify, negotiate with, and manage vendors, venues, and service providers.
Delegate tasks and provide real-time problem-solving.
Assist with event setup and dismantling, which includes lifting up to 50 lbs and prolonged standing.
Work with internal teams (marketing, communications, operations) for seamless execution.
Conduct post-event evaluations, analyze data, and compile reports for improvement.
Maintain flexibility to work in the Dallas office a few days a week, varying with the event schedule.
Bring a collaborative, proactive, and professional attitude, representing HighLevel at in-person events.
Experience/Education/Certifications Required:
Must be available to work and attend in-person or virtual meetings during regular business hours (Monday through Friday, 9:00 am - 5:00 pm CST) Work availability, hours, and days will change when attending events.
Bachelor's degree in Event Management, Marketing, or related field preferred.
At least 1-2 years of experience as an event planner, Marketing, event planning, customer relations or related field.
Experience with virtual and hybrid event platforms.
Proficiency in event management software and Microsoft Office Suite.
Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
Proven ability to work independently when needed.
Demonstrated approach to problem-solving and conflict management.
Must be proactive, accountable, eager to learn, and ready for challenges.
Excellent verbal and written communication skills.
Ability to lift and move event supplies and equipment as needed.
Equal Employment Opportunity Information
The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.
HighLevel is an all-in-one white-label sales and marketing platform that empowers marketing agencies, entrepreneurs, and businesses to enhance their digital presence and drive growth. With a suite of robust tools designed to capture, nurture, and convert leads, HighLevel supports a diverse community of over 2 million clients across various industries.
- Founded
- Founded 2018
- Employees
- 201-500 employees
- Industry
- Internet Software & Services
- Total raised
- $60M raised