Events & Marketing Coordinator

HappyCo is a company where people can grow their careers and work with like minded people, with no egos or politics. HappyCo is values driven and offers a flexible, supportive culture. Join HappyCo and Make Work Happy! We're looking for a highly organized Events & Marketing Coordinator to join HappyCo's Marketing team. Support the execution of HappyCo’s event programs by managing logistics, vendor coordination, webinar operations, and event materials to ensure seamless delivery of both in-person and digital experiences. HappyCo is seeking a highly organized Events & Marketing Coordinator to support the operational execution of our growing event program. In this role, you’ll partner closely with the Manager of Events & Experiences to coordinate logistics, manage vendors, oversee materials and shipping, and execute our webinar program. This role is ideal for someone who thrives in fast-paced environments and enjoys bringing complex events to life through detailed coordination and operational excellence. What You’ll Do | Event Logistics & Operations Coordinate logistics for in-person events, conferences, and field marketing programs Maintain event calendars, project timelines, and internal systems Provide day-of support for both virtual and in-person events Manage internal event documentation and communication Track event expenses, ensuring invoices and receipts are organized and up to date What You’ll Do | Event Materials & Shipping Manage event inventory, including booth assets, swag, and printed materials (via Sendoso and new orders) Coordinate shipping and delivery of materials before and after events Ensure all materials arrive on time and in excellent condition What You’ll Do | Webinar & Digital Event Management Support end-to-end execution of HappyCo’s webinar program Build and manage registration pages and attendee workflows within webinar platforms Oversee attendee communications, including reminders and follow-ups Provide live webinar support and manage participant engagement Coordinate post-event materials and distribution What You Bring 2–4 years of experience in event marketing, field marketing, or a related role (B2B or SaaS preferred) Proven ability to tie event efforts to measurable outcomes Experience coordinating webinars, trade shows, or customer events Exceptional organization and attention to detail, with the ability to manage multiple priorities Strong written, verbal, and presentation skills A collaborative, proactive mindset with a desire to learn and grow Familiarity with event tools, Notion, Salesforce, and HubSpot is a plus Ability to work effectively across time zones in a global environment Keys to Optimum Happiness at HappyCo Thrives in ambiguity and proactively builds clarity Focuses on long-term impact over quick wins Enables others through systems, not mandates Leverages technology and AI to empower people and simplify complexity Embraces the challenges and rewards of growing in a scaleup environment