Events Manager - Medical Communications

About Avalere Health United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.  Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.  Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.   Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.  We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.   We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application. Location: Flexible, hybrid and/or remote. Ideally based within a commutable distance to one of our key US hubs e.g., Philadelphia or New York. About the role As an Events Manager, you’ll take ownership of delivering high‑quality meetings and events from planning through to onsite execution. You’ll lead logistics, financial management, faculty coordination, and compliance across a wide range of international and domestic meetings—ensuring every project is delivered on time, on budget, and to an exceptional standard. Working closely with clients, faculty, suppliers, and internal teams, you’ll play a pivotal role in creating seamless and engaging event experiences. What you'll do

Lead end-to-end event logistics for domestic and international meetings, from initial planning through to post-event reconciliation.

Conduct venue searches and provide recommendations aligned with client and industry guidelines.

Liaise with venues, congress secretariats, and suppliers to coordinate accommodation, catering, AV, transport, and related requirements.

Organise and conduct site visits, providing clear and comprehensive reports.

Oversee onsite event delivery, serving as the primary point of contact for clients, faculty, suppliers, and attendees.

Manage attendee logistics, including travel, transfers, itineraries, arrivals, and troubleshooting.

Coordinate faculty communications, travel bookings, agreements, briefing calls, and post-event honoraria processes.

Maintain strong financial control across projects, including budget development, tracking, and supplier invoice review.

Ensure adherence to client compliance policies, including fair market value, due diligence, and transfer-of-value reporting.

Collaborate closely with account teams through project planning, regular status updates, and debriefs.

Contribute positively to a supportive, collaborative, and high-performing team culture.

About you

3–5 years’ event management experience, ideally within a medical communications or corporate environment.

Experienced in delivering international meetings such as advisory boards, workshops, congress activities, investigator meetings, and standalone events.

Strong organisational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.

Skilled at handling challenging situations with professionalism, empathy, and solution-oriented thinking.

Comfortable with international travel and onsite event delivery.

Confident using event and virtual meeting technologies such as Cvent, Zoom, Teams, and ON24.