About Avalere Health
United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.
Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.
Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.
Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.
We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.
We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.
About the Role
We are looking for a pro-active and experienced Events Manager to join our expert partnerships team on a 12-month fixed-term contract, available to start in January.
Working within our Expert Partnerships (EP’s), you would be part of a strong, supportive team, delivering meetings to industry, both virtually and F2F. As Avalere Health's own programs, the EP’s are focused on delivering high-level actionable insights, for the advancement of patient care in dermatology, oncology and hepatology, in collaboration with world leading KOL’s.
The Events Manager position is responsible for managing and delivering multiple meetings and activities from simple virtual Q&A sessions to larger more complex on-site programs, whilst ensuring these activities are delivered to a high level, on-time and within budget.
The role involves attending approx. 2-4 international meetings per year. You would be the day-to-day events point of contact for faculty management, meeting logistics, travel arrangements, scheduling and team support, whilst working closely with the EP Events Associate Director and Project Directors.
What You'll Do
FACULTY MANAGEMENT:
Faculty scheduling – A large part of the role involves checking availabilities with the KOL’s to schedule the various programs, Q&A sessions, calls and briefing meetings etc.
Faculty agreements – Prepare and issue the KOL’s program agreements.
Faculty logistics – Organise the KOL’s travel, & logistics where required.
Faculty communications – Develop and distribute invitation letters, logistics forms, confirmation details, personal itineraries etc.
Faculty honorarium – Processing faculty honorarium & expenses post event.
TEAM MANAGEMENT:
Team support – Working closely with the medical writers & project team to arrange team logistics, such as flights, visas, airport transfers, accommodation, KOL calls and team dinners etc.
Weekly meetings – To attend weekly team meetings & internal project meetings.
SUBCRIBER MANAGEMENT:
Briefing booklets & communications – Preparation of briefing booklets to distribute to the subscribers (attendees) & general communications.
VENUE MANAGEMENT:
Venue Sourcing – To conduct venue searches and book in line with event and industry guidelines (Approx 4-5 venues per year).
Venue Liaison – To organise all venue logistics, such as rooming lists, catering, function sheets, AV, invoicing etc.
MEETINGS MANAGEMENT:
Audio Visual – To source and book AV requirements as needed.
Transfers – To source transportation suppliers and manage airport transfers.
Congress Registrations – To organise congress registrations for the team and faculty.
Virtual Meetings – To organise Zoom/Teams links as required and /or work with our virtual AV providers.
General Logistics – To prepare running schedules, event printing, badges, event packing etc.
On-site Management – To be the main on-site logistics point of contact to manage and deliver all meetings-based logistics (Approx. 2-4 times per year).
Financial Management – To work closely with Project Managers regarding budget preparation, project tracking, obtain quotations from third-party suppliers, sign venue/supplier invoices.
Project Planning - Input into project schedules for events elements, ensuring task timelines are met and updating the project team of any changes to agreed timelines.
Working Relationships - Establish and maintain good working relations with stakeholders, faculty and key suppliers.
About You
Strong events background, with at least 3 years’ experience within a corporate environment, ideally with medical communications / pharma experience.
Pro-active team player, with a can-do attitude.
Excellent organisational skills with the ability to multi-task.
Ability to prioritise tasks and activities to deliver within agreed deadlines.
Excellent interpersonal skills with the ability to provide tactful handling and adapt to situations accordingly.
Excellent verbal and written communication skills.
High degree of accuracy and attention to detail.
Experience delivering international events, such as advisory boards, workshops, preceptorships, congresses, satellite symposia, and standalone events in an in person setting and virtual setting.
What we can offer
You'll receive up to a 7% pension contribution, life insurance, income protection, and private medical insurance for peace of mind. Enjoy flexible working arrangements, including flexible hybrid working, along with the option to work from anywhere across the globe two weeks each year. We provide 25 days of annual leave plus two personal well-being days, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.
Access free counselling through our employee assistance program, as well as personalized health support. Enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey, as well as on-demand support from our partner Peppy. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.
