Events Executive

This position will be based out of our 5HP Victoria office. 

The Events Executive will play a key role in supporting the planning, coordination, and execution of Informa’s internal corporate events, ensuring they are delivered to the highest standards. This position involves working closely with internal teams, external vendors, and stakeholders to manage event logistics, budgets, and operations. The Events Executive will contribute to the success of Informa’s corporate events by delivering exceptional experiences for colleagues and external attendees.

This role is ideal for a highly organised and detail-oriented individual with a passion for events and a commitment to excellence.

Event Planning and Coordination

• Assist in the planning and execution of Internal and external events for senior stakeholders.
• Coordinate event logistics, including venue selection, catering, transportation, and audiovisual requirements.
• Work closely with internal teams to ensure all event requirements are met, including logistics and operations.
• Maintain detailed project plans and timelines to ensure events are delivered on schedule and within budget.

Vendor and Stakeholder Management

• Liaise with external vendors, including venues, suppliers, and contractors, to ensure high-quality service delivery.
• Negotiate contracts and agreements with vendors to secure competitive rates and value-added services.
• Build and maintain strong relationships with event stakeholders, including senior leadership teams, EA’s and attendees.

On-Site Event Support

• Provide on-site support during events, ensuring smooth operations and addressing any last-minute issues.
• Coordinate with event team to ensure all roles and responsibilities are clearly defined and executed.
• Act as a point of contact for attendees, during events, providing assistance and resolving queries.

Budget Management

• Assist in managing event budgets, tracking expenses, and ensuring cost efficiencies.
• Prepare post-event financial reports and provide insights to inform future event planning.

Data Management and Reporting

• Maintain accurate records of event data, including attendee registrations, and sponsor agreements.
• Prepare regular reports on event performance, including attendance figures, feedback, and financial outcomes.
• Use data insights to identify opportunities for improving event operations and attendee experiences.

Any adhoc activities as required.

Due to the nature of the role - sometimes working outside usual '9-5' hours due to events being outside of these hours will be required.

Experience and Skills

• Proven experience in event planning, coordination, or a related field, with a strong track record of success in a similar role.
• Excellent organisational and multitasking skills, with the ability to manage multiple priorities effectively.
• Strong communication and interpersonal skills, with the ability to build relationships with vendors, stakeholders, and attendees.
• Proficiency in event management systems and tools.
• Creative problem-solving skills, with the ability to address issues promptly and effectively.

Personal Attributes

• Detail-oriented and proactive, with a commitment to delivering exceptional events.
• Adaptable and culturally aware, with the ability to work in a diverse, multinational environment.
• Passionate about events and dedicated to creating memorable experiences for attendees.

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more
• Recognition for great work, with global awards and kudos programmes
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application. 

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. 

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