Event Sponsorship Coordinator - Associate

About the Role

iCapital is seeking a highly organized and proactive Event Sponsorship Coordinator Associate to support the execution of both proprietary and third-party event sponsorships. This role is critical in ensuring seamless coordination across legal, financial, and operational functions, while delivering premium client-facing experiences that reflect iCapital’s brand and values.

Responsibilities

• Coordinate proprietary sponsorship activations for client-facing events.
• Assist in drafting, reviewing, and processing event-related contracts in collaboration with the Legal and Compliance teams.
• Ensure all sponsorship agreements and vendor contracts adhere to regulatory standards and internal governance policies.
• Support budget tracking, invoice processing, and reconciliation for all sponsorship-related expenses.
• Contribute to the development of event agendas, speaker coordination, and run-of-show documentation.
• Maintain dashboards and trackers for event KPIs, client engagement metrics, and sponsorship ROI.
• Manage third-party sponsorship logistics including registration, branded materials, shipping, and on-site coordination.

Qualifications

• 3-5 years of experience in event planning, preferably at a financial institution with an undergraduate degree
• Familiar with CVENT, Monday.com, Salesforce, or similar event or project management platforms
• Experience managing budgets, vendor relationships, and invoice workflows
• Strong organizational and time management skills with the ability to manage multiple priorities under tight deadlines in a fast-paced environment
• High attention to detail and commitment to delivering polished, client-ready experiences
• Excellent verbal and written communication skills and the ability to convey information clearly and professionally
• Able to effectively collaborate cross-functional projects with multiple internal teams and external vendors
• Willingness to work extended hours, including weekends and holidays, as needed for event execution with required travel

Benefits

The base salary range for this role is $75,000 to $95,000.  iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us  Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.