Event Operations Executive

£25-£28k DOE + benefits

Hybrid/Remote

Who are we looking for

Are you a highly organised, detail-orientated event professional with a passion for delivering world-class events? Do you thrive in a fast-paced environment where no two days are the same? If so, we want to hear from you!

Newton Media is seeking an Event Operations Executive to join a team of 5 and report into the Event Operations Manager. You should have easy access to London. We want you to join our dynamic team, helping to manage and deliver exceptional events across the UK, Europe and the USA. You'll play a pivotal role in end-to-end event operations, ensuring seamless execution while working closely with sponsors, speakers and vendors.

Why join us?

At Newton Media, we're more than just an events and publishing company; we're a trusted name in the legal, finance, and insurance sectors, delivering top-tier magazines, digital content, and conferences that professionals worldwide rely on.

Our people are our greatest asset, and we foster a culture built on trust, independence and collaboration. We hire individuals who align with our core values, and we thrive on transparency, open discussion and diverse perspectives.

We're a remote-first, fully flexible company, offering a range of benefits designed to support your well-being. For those who enjoy in-person collaboration, we also have a hub in Bromley, just 20 minutes from London Victoria.

If you're looking to take ownership of exciting events while working with a passionate, forward-thinking team, we'd love to hear from you!

What’s in it for you

We know that great work comes from people who feel supported, valued and inspired. That's why we offer a fantastic range of benefits designed to reward you, help you thrive, and make life that little bit easier.

• Financial Wellbeing: Competitive salary, 3% pension contribution, income protection scheme, death-in-service insurance, shopping discounts, financial assistance program, employee referral bonuses, Techscheme, and season ticket loan.
• Work-Life Balance: We believe in flexibility and trust, which is why we offer unlimited holiday, hybrid working, flexible working hours, and an extra day off for your birthday; because no one should work on their special day!
• Health & Wellbeing: Your well-being is our priority. We offer a Health Shield cash plan, 24/7 access to an online GP, mental health support, face-to-face counselling, a cycle-to-work scheme, and even free will writing to give you extra peace of mind.

Requirements

What you'll be doing

As an Event Operations Executive, you will be at the heart of our operations and responsibilities will include:

• Handling the logistics of on-site materials, including managing the shipping and setup
• Sourcing and liaising with venues, negotiating contracts, and managing venue relationships
• Coordinating with AV teams to ensure proper technical setup
• Serving as the point of contact for sponsors and speakers
• Managing headshots, logos, bios, and other media related to sponsors and speakers
• Coordinating sponsor meetings and managing sponsor deliverables
• Updating and maintaining P&L sheets for each event, ensuring adherence to the event budget.
• Managing the networking app for events, ensuring sponsor and attendee engagement
• Using tools like Bizzabo, Canva, and Excel for various event management tasks
• Leading on-site event management, coordinating floor plans, venue setup, and overseeing event execution
• Compiling post-event reports with analysis of event performance and insights for future improvements

What you'll need

• Ability to manage multiple events simultaneously, keeping timelines on track
• Strong written and verbal communication skills for liaising with sponsors, speakers, and vendors
• Excellent organisational skills with the ability to prioritise tasks and manage time efficiently
• Ability to think on your feet, quickly resolve issues, and maintain a calm demeanour under pressure
• High accuracy in managing event logistics, ensuring nothing falls through the cracks
• Strong Excel skills for budget management and financial tracking

Experience

Educated to degree level, with a minimum of one year's experience in event operations or coordination is essential. If you have a background in logistics or project management, we would also be interested in hearing from you.

You should be comfortable working with different technology platforms and possess proficiency in Microsoft Office, Google G-Suite and basic project management tools.

Essential skills

• Strong attention to detail and commitment to quality.
• Ability to work both independently and collaboratively within a team environment.
• Fluent English speaker with exceptional written and verbal communication skills.

Desired skills

• Ability to think creatively for event design and problem-solving
• Experience with event management platforms such as Bizzabo
• Proficient in Canva, PowerPoint, and Gmail for designing and managing event-related materials.
• Relevant certifications (e.g., Certified Meeting Planner (CMP), Event Management Certificate) are an advantage but not essential

And finally you should

• Be friendly and comfortable building relationships with internal and external stakeholders
• Be happy to pick up the phone and contact suppliers and clients when needed
• Be confident to ask for help and support when needed
• Be curious to problem solve independently when appropriate, and communicate learnings with the team
• Prefer a hands-on approach to event operations, where each team member takes ownership of their role and contributes to the collective success of the event

If this sounds like you, we can't wait to hear from you! Please take a moment to apply today!