CLO Virtual Fashion is the creator of CLO and Marvelous Designer, the top 3D garment design programs used in fashion, film, and game development. With over two decades of research and development in accurate garment simulation, CLO Virtual Fashion's mission is to empower users at every step of the garment journey, from concept to design, manufacturing to marketing, and fitting to styling. In addition to 3D garment design software, CLO Virtual Fashion's products include CLO-SET (a digital asset management and collaboration platform), CONNECT (a digital fashion hub and marketplace), and consumer-facing solutions such as e-commerce virtual fittings. Founded in 2009, CLO's interconnected and ever-growing product ecosystem is built to power the future of everything related to garments. CLO Virtual Fashion currently has 13 offices located in 11 countries across North America, Asia, Europe, and South America, and continues to expand to serve users around the globe. Position Overview We seek a proactive candidate who can establish the foundation of our corporate support efforts and help the workplace flourish, while leveraging a deep understanding of Vietnamese law and culture. This role requires someone who thrives in a smaller, dynamic environment where every team member plays a crucial role. As part of the People & Culture team, you will help align our Ho Chi Minh office with the company's mission and vision, ensuring a strong company culture and smooth operations. Application - Must submit your CV in English Hiring Process [Resume Screening] - [1st interview (online)] - [2nd interview (onsite)] - [3rd interview (online)] - [Reference Check] - [Offer] Responsibilities

Communication and Collaboration

Serve as the central communication hub between Ho Chi Minh office and other global offices facilitating seamless collaboration and information exchange

People and Culture Development

Work closely with the People & Culture team and other stakeholders to design new, and improve existing, global people policies and practices

Assist in designing frameworks and enhancements that support the quality of employee experience and the use of employee resources

HR Coordination and Employee Engagement

Facilitate the onboarding and offboarding processes to ensure a smooth transition for employees, including necessary documentation and compliance with labor laws

Oversee the preparation and management of labor contracts and agreements to ensure compliance and alignment with organizational policies

Organize and manage employee events, such as team-building activities, volunteer opportunities, and social gatherings, to strengthen interpersonal relationships and team cohesion

Feedback and Analysis

Coordinate and analyze employee surveys to gather feedback on workplace satisfaction, identify areas for improvement, and track employee engagement trends

Create viable solutions and gather stakeholder buy-in to implement effective changes based on survey results

Payroll and Finance

Execute the full cycle of payroll functions, including monthly payroll, profit sharing, and final payment calculations in collaboration with the Finance team and payroll service provider

Prepare and maintain comprehensive documentation related to budgeting, payroll, expense claims, and credit card receipts

Facilitate communication with accounting firms for audits and financial reviews to ensure compliance and accuracy in financial reporting

Facilities and Security Management

Manage equipment purchasing and onboarding, providing tailored setups for new employees

Collaborate with the Security team on remote access, network improvements, and server room maintenance projects

Handle security access management for the building, including logistics and delivery coordination

Operations and Process Improvement

Regularly assess business operations processes and assist in streamlining them for increased efficiency, including managing rent-related contracts.

Requirements

3 to 5 years of experience as HR & Administrative manager, HR Generalist, or any related roles is deal

Fluent in verbal and written Vietnamese and English

Reasonable understanding of Vietnam labor laws and practices

Proven experience in payroll and benefits administration

Experience in shaping and implementing company policies and welfare

Strong interpersonal and relationship-building skills

Agile, able to operate effectively in a commercial, self-starting manner, prioritizing what is critical, adapting to new situations as required