Join Energy Recovery and Help Build a Sustainable Future
At Energy Recovery, we build products that help limit global temperature rise, reduce carbon emissions, provide safe drinking water for millions of people, and bring efficiency and sustainability to a range of industries. Our products help customers avoid approximately 19.7 million metric tons of carbon emissions per year -- equivalent to removing over 4.7 million cars from the road!
In addition to innovating world-class products that help our customers and the environment, our employees enjoy a diverse, collaborative work culture, as well as extensive company benefits that support the overall wellbeing of our staff. This includes everything from generous health plans and time off, paid family leave, subsidized lunches and company events, and opportunities for charitable giving and volunteering in the community.
Come find out why we’ve been a certified Great Place to Work for 3 years in a row!
What You Can Look Forward To:
The Admin Assistant, Sales will mainly support the Sales Team and Senior VP, Water and provide efficient and effective support of critical administrative and organizational projects. The Admin Assistant, Sales must be able to assist and act in a confidential capacity, communicate well with tact and professionalism, and project a professional image at all times with all levels of internal personnel, client staff, and stakeholders. This role will be an exciting blend of administrative duties and working closely with our Sales Department.
What Will You Do?
Schedule meetings, manage calendar and organizing travel arrangements for SVP, Water.
Be able to work and effectively communicate with the international team to coordinate trips, events, meetings, transportation and accommodations.
Manage communication and ensure necessary approvals.
Support broader Sales department with internal administrative requests.
Processing expenses sheets and invoices for the team.
Prepare PowerPoint or similar presentations and Sales department collateral.
Prepare and distribute internal communications in coordination with Internal Communications Manager.
Meeting preparation including develop agenda, presentation for in-person and virtual meetings.
Record and distribute meeting actions/minutes and manage follow ups.
Follow up with clients and colleagues to ensure completion of previously agreed action items.
In conjunction with Events Committee, plan, execute, and organize departmental events throughout the year such as Quarterly Business Reviews (QBRS), Management off-sites, team building and workshops with logistical and catering requirements.
Plan, organize and execute customer meetings, as required.
Support Account Executives and Sales team in preparing for Partner and Customer events.
Liaise with Sales Enablement to support onboarding programs.
Meet and greet new starters on Day One and provide ongoing ‘buddy’ support. Train new staff on office equipment, policies, and procedures. Co-ordinate cross functional introductions.
Provide support during the roll-out of key training initiatives, projects and activities.
Manage SharePoint for the Sales Teams to ensure content is up to date and the structure is optimized.
Support administrative policies within the organization and within the office, recommending changes as appropriate.
All other projects and duties as assigned
What You Bring to the Table:
Bachelor’s degree (preferred) or equivalent related work experience
5+ years of experience in a senior administrative support role
Positive attitude, with a passion for learning.
Highly organized and able to prioritize under pressure
Strong written & verbal communication skills
Proficient in Microsoft Word, PowerPoint, Excel, Outlook and Teams. Willingness to learn other software as needed
Ability to deal with highly confidential and sensitive information
Ability to task switch in a fast paced environment and anticipate last minute changes
Meticulous attention to detail and self-starter work ethic
Strong time management and organizational skills, ability to proactively solve problems and drive projects through to completion
Resourceful Team player who is also effective independently
Proactive approaches to problem-solving and strong decision-making capability
Adaptable and able to quickly embrace new ideas and methods
What's in It for Me?
Health Insurance: Comprehensive medical, dental, and vision coverage with options for family coverage
Retirement Plans: 401(k) plan with company matching to help you save for the future
Paid Time Off: Generous vacation policy, paid sick leave, and paid holidays to ensure a healthy work-life balance
Wellness Programs: Mental Wellness Support with therapy and coaching in addition to an employee assistance program
Fitness Perks: Enjoy access to our on-site gym with an on-site trainer, yoga classes and gym reimbursement for remote employees
Team Events: Regular team-building activities and social events to foster a positive work culture such as; ping-pong tournaments, gratitude lunches, and summer BBQs
Referral Bonus: Earn up to $1,500 for referring friends
Flexible Spending Accounts (FSA): Pre-tax savings for medical expenses, commuter, and dependent care, helping you manage out-of-pocket costs
Tuition Reimbursement: Financial support for continuing education, including courses and degree programs to help you advance your career
Paid Parental Leave: Generous paid leave for new parents to bond with their children and support family needs
We are an EOE/AA employer committed to workforce diversity.
No recruiters or phone calls.
