DVM Elite - Sales & Marketing Operations Coordinator

Sales & Marketing Operations Coordinator needed - help keep our pipeline and campaigns moving. 

$2,500–$3,500 USD | Full-time | Fully Remote

Hi! I’m Amy, Head of  DVM Elite. We help veterinary practices grow through simple, practical systems that boost client experience and improve their day-to-day operations. Over the years, we’ve built a strong community of vet owners who trust us to guide them with marketing, team training, and proven business support.

We’re a fully remote, global team of eight, and we work fast. Around here, we care about making real progress - not big talk or fancy strategy decks. 

We’re all about execution, clear communication, and taking care of the people we serve. If you like an environment where things move and your work truly matters, you’ll feel at home with us.

We’re looking for a Sales & Marketing Operations Coordinator who thrives in a fast-moving environment, is deeply operational, and loves making sure nothing slips through the cracks. You should be someone who keeps momentum high, enjoys keeping every lead and project moving forward, and feels comfortable nudging the team (including me!) when things need attention.

💬 Main responsibilities:

📩 Keep the full sales pipeline moving smoothly from new lead to closed deal
📅 Coordinate daily actions and keep calendars aligned so closers always walk into calls fully prepared
📈 Oversee campaign execution by pulling lists, coordinating with marketing, and ensuring everything gets sent on time
🔁 Maintain strong follow-up systems, recycle leads, and ensure every contact has a clear next step
📝 Deliver weekly action-focused reports showing what moved forward, what’s stuck, and what needs attention

This is a full-time role, working directly with me and our global remote team.

Requirements

To excel in this role, you need:

✅ Excellent organisational skills
✅ Strong follow-through
✅ Pipeline discipline
✅ Thrives on getting things done
✅ Comfortable respectfully pushing the CEO and sales team

Brownie points for:

⭐ HubSpot or Go High Level experience
⭐ Experience supporting a closer
⭐ Sales copywriting
⭐ Webinar and event workflow experience
⭐ Experience in remote teams

You’re the ideal candidate if you’re persistent, checklist-driven, action-oriented, and never overwhelmed by moving parts. You’re a go-getter who keeps projects advancing and isn’t afraid to nudge others when something needs to get done. 

You bring energy, clarity, and steady momentum to the team.

Benefits

What’s in it for you?

💰 Salary: $2,500–$3,500*

🕒 Full-time contractor role | Fully remote

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This is our typical hiring process - occasionally, it may include extra steps.

For this role, JobRack is partnering with CROSBY to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you!

🔍 How to shine
• Read the role details carefully.
• Submit a thoughtful, high-quality application.
• Stay responsive - we’ll keep you updated at every stage.

✨ Important notes
• Apply only through JobRack; please don’t contact the company directly.
• We expect a respectful hiring experience - any disrespect means instant disqualification.
• This is a full-time, primary role (no freelancing or second jobs).

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