POSITION SUMMARY:
Accurately and efficiently enter documents into the electronic storage system for easy retrieval. This includes indexing (data entry), preparing, and scanning documents.
ESSENTIAL FUNCTIONS:
- Responsible for scanning invoices
- Responsible for Monitoring group email inbox for vendor invoices received electronically in group email id.
- Responsible for scanning & indexing and tagging in the correct company codes
- Inserts bar code dividers between documents
- Indexing of invoices
- Segregation of invoices as PO and Non-PO invoices and reviewing the invoices received for quality and completeness.
- Coordinating with the vendor and agencies for vendor’s wherein Po’s are not submitted.
- Identifying the “rush invoices” and prioritizing the scanning.
- Review and validate invoices to ensure compliance with IPG policy regarding purchase order requirements.
- Responsible for accurate batch totals
- Maintain scanner
- Working on AI Software and implementing AI solutions for indexing
EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:
- Graduate with experience in SAP
- Preferred AP experience of atleast 2 years
- Good communication skills
- Must be self-motivated, able to maintain a high level of accuracy in a repetitive task, and a team player
SHIFT SCHEDULE
7.30 p.m. to 4 a.m.
