WORLD WIDE PROFESSIONAL SOLUTIONS is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance.
WWPS seeks a Document Control Specialist to join our growing team in Syracuse, NY. This is an onsite position in Syracuse, NY. Candidates must be local
The successful candidate will have Construction Document Control experience related to the Semiconductor Industry. The successful candidate must be self-motivated, technically skilled, highly organized, clearly communicate, and have a proven ability to work in a fast-paced dynamic environment. Candidates’ work history must represent increased levels of responsibility on a progressive basis throughout their career.
Responsibilities
Manage storage and retrieval of company documents while ensuring their accuracy, quality, and integrity
Store, scan, image, organize, manage, and track company documents
Adhere to all client procedures and record retention policies
Safeguard information
Retrieve data per company guidelines
Archive inactive records in accordance with the records retention schedule
May support program documentation systems such as Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs
Other documents managed by the document control team include construction drawings, specifications, submittals, inspection and test reports, closeout documentation, meeting minutes and correspondence
Train employees on records management procedures and policies, including documentation uploading, retention, and retrieval
Assist with file migrations and audits
Perform administrative tasks as needed
Maintain office equipment
Prepare reports
Manage manual and electronic filing systems
Provide project notices as required to CM and AE
Coordinate document transfer and publish.
Review and finalize record documentation.
Maintain Project Distribution List and project Meeting Matrix
Provide Owner Administration support for Box, BIM360 and other user platforms as identified.
Provide owner procured submittal or vendor document transfer.
Support procurement for RFP supporting documents.
Coordinate transfer of documents and owner response for notices and owner RFIs.
Attend weekly risk, change management, and design management meetings
Attend monthly cost forecast meetings
Attend ad hoc positioning and programing report out meetings
Attend ad hoc design review meetings
Requirements
Good prioritization and time management skills
Ability to multitask and troubleshoot
Strong interpersonal, communication and customer service skills – communicate with internal and external business partners
Computer-savvy and well-versed in Microsoft Office products (Excel, Word, PowerPoint)
PM Web or other document control software experience is also desirable such as Blue Beam, Plan Grid, Procore, Adobe Pro, etc.
Must be self-directed and able to work independently
Highly motivated and focused individual
Detail-oriented, accurate, dependable, and trustworthy as there is contact with complex and sensitive documents
Excellent knowledge of Microsoft Office Suite including Power Point
2+ years of administrative experience in the construction management industry
2+ years of managing a Document Control Team
Ability to multi-task
Excellent verbal and written communication skills
Must be able to prioritize tasks and be well organized
Must have a pleasant personality to work with
Benefits
This is a full-time position with World Wide Professional Solutions offering competitive compensation and comprehensive benefits starting the 1st of the month following your start date
Medical, dental, and vision insurance
Life insurance
Short-term and long-term disability coverage
401(k) with company match
Paid holidays and paid time off
This is a full-time position for World Wide Professional Solutions. We offer excellent benefits including medical, dental, vision, life, short term disability, long term disability, and a company match retirement plan. All benefits begin the FIRST DAY of employment.
World Wide Professional Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
