District Records Manager (26-27)

District Records Manager

 This is a vacancy for the 26-27 school year with a target start date of July 1, 2026

Mission:

The District Records Manager will support the district appointed Records Officer and designee by organizing, maintaining, and carrying out the district's records and record retention policy, along with key stakeholders. This role will assist with implementing records management, ensuring compliance, retention schedules, and training via a train the trainer module for proper procedures. They will also manager storage, security, and accessibility, and oversee additional transitions from paper to digital systems. 

Supervisory Responsibilities:

None at this time 

Location:

This is a full-time remote position for Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth). However living in Texas is not required.

Travel Expectations:    

10-25% based on organizational needs 

What You’ll Do – Accountabilities

Essential Duties:

• Assisting in creating, implementing, and maintaining systems for managing records, including filing systems, business classification schemes, and retention schedules.
• Ensure all records and information management practices adhere to legal, regulatory, and organizational requirements. 
• Oversee the entire lifecycle of records, from their creation and maintence to their storage, retrieval, and eventual disposal or archiving. 
• Manage physical and electronic storage systems to ensure records are secure, accessible, and retrievable, in partnership with IST. 
• Assist in developing and providing training programs for employees and stakeholders on proper records management policies and procedures. 
• Work closely with IST and campuses to insure security systems to protect critical and confidential information. 
• Assist in developing and maintaining a disaster recovery plan to ensure the continuity and availability of vital records. 

Additional Duties and Responsibilities:

Cross functional collaboration will be imperative in this role. Operating mechanisms will need to be created, maintained, and lead to ensure compliance and accuracy.

Knowledge and Skills – Competencies

• Make Strategic Decisions: This team member embodies IDEA’s mission and values in decision-making, balancing bold vision with ethical and operational rigor. They establish governance frameworks that ensure consistency and accountability organization-wide, while applying systems thinking to break down silos and drive data-informed continuous improvement.

• Manage Work and Teams: This team member designs scalable systems that anticipate future organizational needs, driving sustainable impact through cross-functional collaboration and strategic problem-solving. They foster a culture of ownership and accountability, lead change with clarity and purpose, and balance hands-on leadership with empowering others to build capacity and achieve long-term success. 

• Grow Self and Others: This team member identifies development needs across multiple groups and integrates them into broader strategic plans. They create structures that support ongoing growth, engage in succession planning, and continuously refine development strategies based on outcomes and data. Through this work, they foster a culture where continuous learning is a core part of daily work and leadership. 

• Build a Culture of Trust:  This team member builds trust and drives positive engagement across multiple groups, as reflected in strong feedback and survey results. They proactively address concerns, model transparency and authenticity, and foster collaboration through open, honest communication and shared ownership. 

• Communicate Deliberately: This team member communicates a clear and compelling vision that aligns team efforts with organizational goals. They proactively identify and address communication gaps across workstreams, implementing solutions to enhance coordination, while anticipating and resolving stakeholder concerns before they surface. 

Additional Skills: None

Required Education and Experience:

• Bachelor's degree in information management, business administration, or related field.
• 3-5 years of experience in records management or related field 

Preferred Education and Experience:

• Certified Records Manager (CRM) 

Physical Requirements:

• Sitting for long periods, limited lifting, long periods at a computer 

What We Offer:

Compensation & Benefits:

Salaries for people entering this role typically fall between $68,800 and $79,900, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IDEA 

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values