Dispatch Coordinator

AI overview

Support day-to-day dispatch execution and administrative tasks while ensuring compliance with DOT and FMCSA regulations in a dynamic operations team.

Role Overview

Bot Auto is seeking a Dispatch Coordinator to support day-to-day dispatch execution and administrative support related to drivers, vehicles, and freight. This role works under the direction of the Fleet Manager and supports the operations team by dispatching drivers, managing load execution, and maintaining accurate records and documentation to ensure compliance with DOT and FMCSA requirements.

The Dispatch Coordinator plays a critical role in ensuring loads are executed efficiently and documentation is properly maintained throughout the load lifecycle.

Key Responsibilities

Dispatch drivers in compliance with FMCSA Hours of Service regulations
Book and manage loads using approved load boards
Monitor load progress, ETAs, and delivery status
Collect and submit PODs, BOLs, and freight documentation
Maintain historical records of loads, deliveries, and freight documents
Track driver and vehicle records to verify DOT and FMCSA compliance prior to dispatch
Support invoicing documentation and dispatch-related administrative tasks

Qualifications

Experience dispatching commercial drivers
Strong knowledge of DOT and FMCSA regulations
Experience with load boards and freight documentation
Familiarity with intermodal transportation and equipment
Strong organizational and communication skills