Department Coordinator

• Provide the VP with timely information and support 
• Coordinate the VP’s schedule: meetings, calls, internal reviews, and external briefings 
• Perform various ad hoc tasks for the VP 
• Manage operational workflows within the department to ensure smooth task execution 
• Conduct research, gather data, and prepare analytical summaries and insights 
• Coordinate communication between internal teams, external partners, and vendors 
• Maintain control of the company’s tracking system 
• Oversee process and report management 
• Prepare reports, documentation, meeting notes, memos, and presentation materials 
• Assist in organizing off-sites, online events, reviews, and strategy sessions

• At least 1 year of experience as a Coordinator, Business Assistant, or similar role 
• Proficient in the use of Microsoft Office tools, especially Excel, PowerPoint, and Word 
• Upper-Intermediate (or higher) level of spoken and written English 
• Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines efficiently 
• Strong verbal and written communication skills, with the ability to work effectively with colleagues at all levels of the organization 
• Strong analytical skills to support accurate data reporting and ensure data integrity 
• High attention to detail, with a strong commitment to delivering precise and high-quality work 
• Ability to switch between tasks quickly and work independently 

WILL BE A PLUS

• Skills in creating structured presentations (PowerPoint, Canva, or Figma) 
• Experience in the IT industry