Corporate Secretarial Manager

The Legal team provides legal and regulatory advice to ensure that all CDC products and services are compliant per local regulations while also meeting the needs of CDC customers. The team interfaces externally with regulators and service providers to safeguard CDC from legal liabilities. Focus areas include Commercial and Regulatory/ Product. Responsibilities

1. Governance & Entity Management

• Support Legal Team in carrying out company secretarial function for global entities, ensuring full compliance with local statutory and regulatory requirements.
• Corporate Actions: Oversee the drafting and circulation of shareholder and board resolutions, while managing the formal administration of corporate seals and usage protocols.
• Filing Excellence: Act as the final reviewer for all statutory and regulatory filings to ensure absolute accuracy and adherence to legal deadlines.

2. Board & Stakeholder Coordination

• Board Operations: Direct the end-to-end logistics and coordination of Shareholder and Board meetings, ensuring seamless execution and professional stakeholder engagement.
• Project Liaison: Serve as the primary point of contact for external secretarial service providers and internal stakeholders on complex global corporate projects.
• Strategic Reporting: Synthesize complex governance data into clear, periodic updates for internal leadership and relevant stakeholders.

3. Leadership & Operational Excellence

• Team Leadership: Provide mentorship and guidance to direct reports, establishing clear prioritization and a robust QA process to ensure all deliverables meet executive standards.
• Digital Transformation: Drive departmental efficiency by implementing AI-driven tools and automated workflows to modernize the secretarial function.
• Policy & Workflow Design: Support the formulation of group-wide corporate policies, document templates, and standardized workflows to ensure global operational consistency.

4. Team Administration & Legal Research

• Budgetary Management: Facilitate the team annual budget and expense forecasting, ensuring cost-effective management of external vendors.
• Technical Research: Conduct in-depth research and analysis of evolving corporate laws to proactively advise the internal stakeholders on necessary governance adjustments.
• Strategic Support: Execute high-priority ad hoc tasks and special projects as required by the management.

Requirements

Bachelor’s degree in Business Administration, Corporate Governance, Law or related disciplines

6 to 8 years company secretarial experience

Direct people management experience is an advantage, preferably within a legal or compliance function

Members and students of HKCGI, CSIS, MAICSA, ICSA and ICPA are welcome

Excellent command in spoken and written English

Computer literate; Proficient in MS Office applications

Experience in utilizing entities management platforms and other digital tools is an advantage

Self-motivated and detail-oriented

Able to prioritize tasks and work independently

Exposure to corporate governance and regulatory practice of numerous jurisdictions across the world

Dynamic and interactive team environment

Hybrid working arrangement