Corporate Legal Assistant

Job Summary

The Corporate Legal Assistant, under the direction of the In-House Counsel, will provide essential administrative support, organizational, and scheduling support to the Sales and Legal teams. The role is integral to maintaining efficiency, will play an integral role in supporting the company's contract lifecycle, reviewing and organizing commercial contracts and ensuring communications are promt and clear.

Your employment will consist duties will consist of a Corporate Legal Assistant as required by the Company and listed below. This list is not to be taken as fixed or exhaustive, however, and you will be exptected to perform any reasonable employment task assigned by a leader.

Job Duties

• Perform initial intake, logging, and comprehensive data entry of all commercial agreements (e.g., vendor, service, customer contracts) into the internal contract management tools.
• Manage and maintain the legal filing system, ensuring organization of digital records. This includes proofreading documents, such as typographical errors, formatting consistency, and complete, accurate field population for data export.
• Track the status of documents and coordinate the contract execution process. This involves facilitating timely communication and document exchange between the legal team, internal stakeholders, customers, and prospects via email / phone / video, and  ensure contract requests are addressed in a timely manner.
• Maintain the centralized folder for standard contract templates, forms, and business terms, ensuring the legal team has immediate access to current and accurate documents. 
• Facilitate and coordinate communication and document hand-off’s  with cross-functional teams during all stages of the contract process.
• Drive proper document retention by reviewing and summarizing key terms in completed contracts and utilizing the internal contract retention tool.
• Conduct research on specific provisions as needed. 
• Format, organise  and maintain the centralised library of contract templates and standard operating procedures.
• Maintain contract records and documentation in the company's CRM and Cloud.
  

Job Requirements

• Bachelor's degree in Business Administration, Legal Management or related education required
• 1 + years' experience in contract administration or related field required
• Base level understanding of basic contract law and contracting principles
• Strong calendaring, organizational, and multitasking skills required
• Proficiency in Microsoft Office (Work, Excel) and Google Workspace (Gmail, Calendar, Drive, Sheets)
• Excellent interpersonal, written, and verbal communication skills
• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style
• Superior ethics and confidentiality

Competencies

• Communication
• Attention to Detail
• Results Orientation
• Time Management

Work Conditions

• Busy office environment
• Extended period of sitting
• Operation of desktop computer and peripherals
• Flexible hours including nights, weekends and holidays
  

Timeless Medical Systems® strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, Timeless Medical Systems Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.

Timeless Medical Systems® is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If accommodation is needed, please indicate by answering yes to the corresponding application question.