Corporate Administrative Assistant

We are seeking a Corporate Administrative Assistant to support daily office operations in San Jose, CA. This full-time position is ideal for a dependable, organized, and detail-oriented professional who enjoys working in a fast-paced professional services environment. The Corporate Administrative Assistant will help maintain efficient administrative workflows while providing high-quality support to staff and clients in San Jose.

Candidates should have at least two years of administrative experience, preferably within a professional office, accounting, or client service setting. This role requires strong multitasking ability, responsiveness, and a commitment to professional communication standards.

Key Responsibilities:

• Draft and prepare correspondence, reports, and formal office documents.
• Manage incoming mail, emails, and client correspondence by scanning, routing, and filing materials.
• Assemble completed tax return packages and notify clients regarding payment deadlines.
• Maintain accurate organization of both physical and electronic client files.
• Schedule appointments, meetings, and office activities for staff and clients.
• Provide general administrative and clerical support to professional team members.
• Greet and assist clients visiting the office in San Jose.
• Ensure confidential client information is handled with professionalism and discretion.

Requirements

• Minimum of 2 years of administrative experience in a professional or service-oriented office environment.
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Highly responsive with the ability to address client and office needs promptly.
• Exceptional organizational skills with strong attention to detail and time management ability.
• Dependable, professional, and committed to delivering excellent client service.
• Willingness to work most Saturdays during the March–April tax season.

Benefits

• Medical insurance coverage.
• Paid vacation benefits.
• Retirement participation eligibility after three years of employment through a deferred compensation plan similar to a 401(k), including potential employer contributions that become fully vested when granted.
• Training and onboarding support will be provided by the employer and outgoing administrative staff member.
• Collaborative team environment supporting high-quality tax and accounting services.
  

This is an excellent opportunity for an organized administrative professional seeking stable employment in the professional services industry in San Jose, CA.

Apply directly to be considered for immediate review.