We are looking for a Corporate Administration Officer (m/w/d) to support the Boards of Directors of several group subsidiaries and to assist with key legal entity and governance activities across Northern Europe. The role acts as a central point of contact for directors, the Group Corporate Legal team, and internal and external stakeholders.
Possible work locations for this role are Gummersbach or Bratislava.
Key Responsibilities
- Organize, coordinate, and follow up on Board of Directors and board committee meetings for a group of subsidiaries across various legal jurisdictions.
- Prepare agendas, board packs, and resolution documentation in close collaboration with internal stakeholders
- Attend (virtual) board meetings and draft clear, accurate minutes and corporate resolutions
- Provide administrative support across the full legal entity lifecycle (incorporation, ongoing maintenance, annual and other filings, restructurings, liquidations)
- Act as a central interface between the business, Group Legal, Finance, Tax, and external advisors
- Maintain statutory registers, corporate records, and legal entity data in entity management systems
- Support statutory filings, annual corporate requirements, and regulatory submissions
- Ensure compliance with corporate governance standards, group policies, and local legal requirements
- Support the implementation and continuous improvement of governance processes and templates
- Serve as a trusted point of contact for directors and senior stakeholders on governance and entity matters
Your profile:
- Degree in law (LLB, JD or equivalent) or qualification as a paralegal / corporate governance professional
- Experience in corporate governance, company secretarial services, or legal entity administration
- Solid understanding of corporate governance principles and entity lifecycle management
- Strong organizational skills with the ability to manage multiple entities, priorities and deadlines
- Excellent written and verbal communication skills in English and German – other European languages are an advantage
- High attention to detail and discretion when handling confidential information
- Confident user of Microsoft Office (Word, Excel, Outlook)
- Experience with legal entity management or board portal tools is a plus
We offer:
- Attractive compensation, a 35-hour work week, and 30 days of annual leave
- Individual training and development opportunities
- Wellpass corporate fitness, a subsidy for the company pension scheme, and additional benefits
- Exciting projects in the planning, construction, and modernization of thermal waste-to-energy plants
- Responsible tasks in an international, interdisciplinary environment
- Freedom to contribute your own ideas and work creatively
- Modern technical equipment and flexible working hours
- A collegial working atmosphere with flat hierarchies
For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.
