Coordinator, Scholarship in Sound & Image (004012)

AI overview

Coordinate various aspects of a part-time workshop, including invoicing, travel logistics, and event management while working with diverse participants.

Administrative Coordinator for Workshop “Scholarship in Sound and Image”

Term position: March 2026 - July 2026

Average weekly hours: 3 hours per week except during peak period from Mid-May to Mid-June when the average weekly hours can go up to 8

Estimated total hours: 65

This is considered a part-time, hourly, non-benefits eligible position. The minimum starting rate for the position is $24.47 per hour.

Core Responsibilities:

Process invoices for 16 US and international workshop participants and 2 guest faculty
Confirm travel itineraries for workshop participants and guest speakers
Manage limited engagement agreements for guest speakers/ mentors (incl. IC worksheet, tax documents, process invoices in Oracle)
Support with onboarding/ orienting the student employee who assists the workshop
Coordinate on-campus housing for participants and faculty with Language School administration
Events management: room reservations, welcome dinner, catering
Make arrangements for meals with Dining department
Van rental

Requirements

Solid experience with Middlebury’s administrative processes and systems
Familiar with finance component of Oracle (invoicing, bill pay) and Banner
Ideally, experience as academic department coordinator
Detail oriented, focus on quality control and time management
Excellent communication skills, including with international constituents from diverse cultural backgrounds

Benefits

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.

Come join us and be a part of our team!

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.