Objective
This position is responsible for sales coordination of new and used equipment and administrative activities. This includes ensuring all paperwork and documentation is accurate and completed for all sales agreements, placing equipment orders, and maintaining information regarding inventory availability.
Responsibilities
Primary Responsibilities:
- Facilitate and coordinate sales process between customer, sales representative, factory, and MacAllister Machinery
- Ensure all appropriate invoices and paperwork are completed for various locations efficiently and accurately
- Monitor and maintain information regarding order status, inventory accuracy, and stock availability for all relative parts and equipment at various locations
- Evaluate and process all new and used equipment into inventory, while documenting any damage or necessary repairs
- Coordinate arrival of new and used machines acquired from trades
- Report sales data to appropriate manufacturers and register any applicable warranties with the appropriate manufacturers
Occasional Responsibilities:
- Track and ensure all money due to company from vendors is collected
- Prepare documents for CAT audits
- Publish departments weekly sale/promotion on departments website
- Code vendor invoices to provide to accounting
Supervisory Responsibilities:
- No formal responsibility for supervising others
Qualifications
Position Requirements
Required:
- High School Diploma or GED
- 2 or more years of experience performing administrative tasks in sales or office environment
Preferred:
- Associate Degree or Bachelor’s Degree with a business related concentration
- 4 years or more of experience performing administrative tasks in sales or office environment
Knowledge, Skills, And Abilities
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
- Strong multitasking abilities, detail-oriented, and self-motivated
- Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers and people at all levels inside and outside the organization
- Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and the ability to learn MacAllister systems
- Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship building and consistent demonstration of solid professional judgment
- Ability to work in a fast-paced environment
- Excellent communication skills, including verbal, written, and listening skills
