Controller

About the Role

We’re looking for a part-time Controller to help bring clarity and structure to our company’s financial operations. We operate several business units and each needs its own financial picture and departmental P&L tracking.

This person should be highly detail-oriented and strategic — someone who can dig into the numbers, organize our revenue and expenses by department, and help us make data-driven decisions about growth, hiring, and profitability.

You’ll work closely with leadership to establish scalable accounting processes, ensure accurate reporting, and provide the insights needed to manage cash flow and departmental performance.

Key Responsibilities

• Create and maintain department-level P&L statements for each business unit

• Categorize all revenue and expenses by department, ensuring transactions are allocated correctly

• Review shared or lump-sum transactions and itemize or allocate costs across departments as needed

• Partner with leadership to track profitability by department

• Assist with accounting processes including month-end close, reconciliations, and reporting

• Develop systems or tools (e.g., spreadsheets, dashboards, or integrations with QuickBooks) for more transparent and efficient tracking

• Monitor cash flow and budgeting, flagging risks and opportunities

• Support financial forecasting and staffing planning based on client volume and growth projections

Qualifications

• 5+ years in accounting or controllership roles, preferably with non-profit or startup experience

• Strong understanding of multi-department or multi-entity financial reporting

• Expertise in QuickBooks or similar accounting software

• Advanced proficiency in Excel or Google Sheets (data modeling, pivots, and lookups)

• Proven ability to allocate shared expenses and reconcile departmental reporting

• Strong communication and documentation skills — able to turn complex financial data into clear insights

• Prior fractional, consulting, or small-business controller experience preferred

What Success Looks Like

• Each business unit has clear, accurate, and regularly updated financials

• Shared costs and cross-department expenses are correctly allocated

• Profit-share calculations are reliable and easy to review

• Leadership has real-time visibility into department-level performance, cash flow, and hiring readiness

Role Details

• Part-time with potential to expand to full-time

• Location: Pittsburgh, PA