Synergy, a leading Boston commercial real estate firm, seeks a full-time Contract  Administrator supporting Synergy’s in-house Construction, Property Management & Corporate Departments.  The Contract Administrator is responsible for preparing, reviewing and tracking assigned contractor, service provider and vendor contracts, as well as the associated deliverables for a building portfolio composed of over 7.5 million square feet.  This role plays a critical part in the firm’s risk management process and enables the successful completion of over two hundred projects a year.  This position reports to the SVP of Construction Operations.

Essential Duties & Responsibilities

• Manage and help design Synergy’s full Contract Process. 

• Take ownership of key procedures, implement changes and ensure day-to-day contract operations run smoothly.

• Draft contracts for review by project managers, property managers, and corporate team to ensure all terms, conditions, scope and schedule are accurately reflected and within established contracting guidelines.

• Track, obtain, and organize all required documentation (COIs, W9s, legal entities, signatories, etc.) to facilitate contract execution.

• Understand and evaluate the risk associated with all contracted work.  Develop and ensure risk mitigation procedures are consistently followed. 

• During contract negotiations, work with insurance agents, attorneys and teammates on requested deviations from standard contracts.

• Maintain a centralized contract library for use with contractors, service providers and vendors.

• Assist in creating new template forms for contract and agreements as necessary by working with internal teams and outside legal services.

• Develop strong working relationships with key employees at vendors service providers and contractors to drive efficiencies and improve the Synergy brand. 

• Coordinate vendor set up in firm’s vendor management platform with our accounting team.

• Manage DocuSign process, distribution and filing of fully executed contracts/agreements.

• Design and maintain database of contracts to track status and expirations. 

• Track and file change orders to executed contracts/agreements.

• Prepare and/or review termination notices for contract/agreements for compliance with notice requirements.

• Assist with invoice coding/processing, project cost accounting and contract cost tracking as requested. 

• Assist with review and processing of lease contractual obligations such as tenant performed construction, tenant improvement allowance payments and setting up tenant vendors to comply with Landlord lease obligations.

• Involvement with special projects and technology improvements to make Synergy run better.

• Assist the SVP of Construction Operations whenever necessary to meet obligations as a team.  

In addition to competitive salary and benefits, we offer a collegial work environment and an excellent opportunity to continue to develop strong skills and professional growth. Those who have joined us from other firms find the tight-knitted team culture and direct access to leadership very rewarding.

Synergy (synergyboston.com) is a real estate investment and operating company primarily focused on the Boston market. We are one of the largest and most active landlords in the city. We are active members of the Boston business community and have been recognized as Landlord of the Year by the GBREB Commercial Brokers Association (CBA). We are also proud to support numerous organizations that have a positive impact in our city.