Consultant - Chief Administrative Officer (Fractional/Contract Role)

Arootah is a rapidly growing advisory and coaching firm specializing in Alternative Investment & Family Office Advisory, Executive & Leadership Coaching, and Talent Acquisition & Development. Founded by Rich Bello, co-founder and COO of Blue Ridge Capital, Arootah leverages deep industry expertise to drive peak performance for executives, teams, and firms across the alternative investments landscape.     Join Arootah’s Network of Business Advisors serving Arootah’s clients on a project basis in the alternative investment industry, including hedge funds, private equity firms, and family offices. Our mission is to deliver top-tier business advisory services tailored to the multifaceted needs of the alternative investments landscape. As part of the network, you will take on project-based assignments that let you apply your expertise directly to our client initiatives. These consulting roles provide the opportunity to work on varied and impactful projects across the alternative investments industry.     Our Services Include:  Advising alternative investment managers with front-to-back office services, including but not limited to operations, business development strategy, due diligence, human resources, and compliance   Providing fractional expert advisors in key operational areas for emerging and established investment firms  Offering executive, life, health, and career coaching for individuals  Delivering talent acquisition and leadership development solutions  Developing SaaS applications for enterprise and consumer use     Visit us at https://arootah.com/advisory/for more information.    Who We Need:  Arootah is searching for experienced Chief Administrative Officers to consult our client base – across the alternative investment landscape.  As a consultant, you will work with our Alternative Asset Firm and Family Office clients to provide expert advice. Having previously served in this leadership role, you have specific, hands-on experience developing, implementing, and managing administration functions for a leading Alternative Asset Firm or Family Office. What You'll Do

Act as strategic advisor to the Principal/Founder, providing expert guidance on administrative functions including office administration, facilities, technology systems, HR operations, compliance coordination, and vendor relationships.  

Design and implement scalable administrative infrastructure, developing policies, procedures, and controls across HR, IT, compliance, legal coordination, and risk management to support firm growth.  

Advise on Human Resources strategy and operations, including talent acquisition processes, onboarding programs, benefits administration, employee relations frameworks, performance management systems, and employment law compliance.  

Establish corporate governance and board administration frameworks, developing board materials templates, meeting protocols, entity management systems, regulatory filing processes, and coordination with external counsel.  

Build compliance and risk management frameworks, partnering with firm leadership to develop policies, prepare for regulatory examinations, structure insurance programs, and ensure SEC, FINRA, and regulatory adherence.  

Assess and optimize technology and information systems, providing recommendations on data security, business continuity planning, disaster recovery, cybersecurity protocols, and IT infrastructure improvements.  

Evaluate and negotiate vendor relationships and contracts for administrative services including office leases, IT providers, insurance brokers, benefits administrators, and office services to optimize costs and service quality.   

Streamline administrative processes by implementing best practices in document management, workflow automation, and cross-functional coordination between investment and operational teams.  

Support budgeting and resource planning for administrative functions, providing guidance on cost management and appropriate resource allocation.  

Develop crisis management and business continuity protocols, creating documented procedures, backup systems, and contingency plans with testing frameworks.  

Lead special projects including office relocations, system implementations, organizational restructuring, policy development, and other strategic initiatives requiring administrative expertise. 

Qualifications

Bachelor's degree in business administration, finance, or related field PMP (Project Management Professional) certification is a must 

MBA or Scrum Master Certification is a plus  

Professional experience within a Family Office or Alternative Asset Firm  

Excellent communication and follow up skills  

Job Status

Contractor

Hours are based on the needs of the assigned client (0-40 hours per week).