Conference Producer

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:  

• Work within a highly dynamic business with the energy and style of a start-up  
• Be part of building a business that is launching new products and events at scale  
• Grab an opportunity to accelerate your career and make a real impact.  

What you will do

The team is looking for a Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry.  

The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event. 

Key Responsibilities 

• Conference Production 
• Produce high-level relevant industry conference programs. 
• Liaise with key professionals/institutions and companies in the production of conference programs. 
• Engage with recommended speakers and confirm their attendance. 
• Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management. 
• Prepare and communicate creative brief documents to the Marketing team. 
• Prepare and lead telesales briefs and set follow-up meetings to track progress. 
• Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines. 
• Assist in the provision of leads to the sponsorship team and attend sales meetings as appropriate. 
• Mentor other conference producers within the team. 
• Conduct a post-show analysis of the event including job title analysis 

Market Research and Industry Networks 

• Effectively research topics with relevant industry professionals and the target market. 
• Develop new conference ideas and program content through meetings and tele-research with key experts. 
• Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event. 
• Identify key opinion leaders/institutions and companies related to the event. 
• Maintain existing and build new relationships develop a conference with topics and speakers. 
• Be able to provide a list of hospitals that are leaders in specialist areas relating to the event. 
• Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc. 

Speaker & Delegate Liaison 

• Liaise and network with speakers, exhibitors and delegates on-site to maintain customer service standards, resolve queries and gain feedback, targeting at least 10 meetings per event day. 
• Assist with onsite duties as required for the duration of the event, which may require longer working hours

What you will bring

• Educated to degree level or equivalent 
• Background Knowledge, Skills & Experience 

What you will need

• Minimum two years’ experience in conference production. 
• Speaks and writes clearly and fluently in English to both individuals and groups. 
• Computer-literate and proficient in the use of Microsoft Word and Excel. 
• Commercial awareness
• Experience in a research-based role
• Copywriting skills. 
• Brand and market awareness. 

What would be helpful

• Mandaring and Cantonese speaking
• Technology background. 
• Related industry/event knowledge. 
• Conference production role. 

We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen.

What you will get

• Competitive bonus
• BUPA Medical Insurance for you and your family  
• Annual leave – 25 days
• Remote working on Sundays  
• Working anywhere – 1 month every year
• Wellbeing Benefits  
• Residency visa including yearly dependent fees
• School fees contribution, 40,000 SAR per child per year (up to a max of three children) 
• Individual annual flight allowance for expats

International Relocation Package*

• Paid flight to Riyadh – for you and your family (up to a max of three children) 
• 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Individual paid flight home and an end-of-service gratuity payment when leaving the company*

Local Relocation Package*

• Paid flight to Riyadh – individual and family (up to a max of three children) 
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible  

We don't just accept difference, we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.