Key responsibilities
- Work closely with Senior Conference Manager to execute annual conference program including speaker recruitment, CFP management, session scheduling, and communicating with Working Groups/Association on a regular basis.
- Maintain and manage online conference operations website based on program timeline including, but not limited to, build-out and test speaker resource center, speaker contracting, speaker communications and task completion, conference content and all presentation needs.
- Support conference program production schedule and multi-faceted call for proposals process for the general conference program in coordination with marketing and the association.
- Assist Sr Conference Manager with onsite conference operations at the event including temporary staff, speaker coordination of 400+ individuals, onsite access control assistance, speaker ready room and specialty programs/tracks including:
- Coordinate production including run of show documents, voice over recordings, furnishings, slide decks, stage sets, videos, music, stage management.
- Coordinate and recommend, based on specific types of education needs, applicable stage/room set, audio visual, food and beverage.
- Coordinate education related sponsorship fulfillment support.
- Coordinate meeting rooms, diagrams and room setup.
- Coordinate access control needs and grid setup with operations and registration.
- Produce conference surveys, quizzes and on-site digital distribution.
- Maintain Provider status for continuing education units through multiple industry associations, including submitting all sessions for approval, ensuring proper presentation requirements are followed, post-show follow-up and credit reporting/adjustments.
- Work with Marketing to ensure conference information on show websites is timely and updated frequently.
- Coordinate with marketing to set up, extensively test, and monitor registration for conference program & speakers.
- Coordinate with marketing and operations to develop and test mobile application for attendee onsite use.
Organize delivery of Conference recordings and executive summaries via online platform(s)
Qualifications
- Excellent communication skills, both written and verbal
- Project coordination skills and proven ability to work on multiple priorities and work within tight deadlines
- Strong organizational skills and attention to detail
- Experience of populating databases, websites or CRMs
- Knowledge and experience with Microsoft Teams and Zoom platform functionality
- Strong computer skills, specifically with Microsoft Office. Outlook, Excel and PowerPoint experience essential, Access a strong desirable asset.
- Ability to work independently is essential
- Previous experience in events a strong asset
- Ability to mail merge an asset
- Passion for virtual technology and event platforms an asset
- Positive work ethic and teamwork/collaborative skills
All your information will be kept confidential according to EEO guidelines.
