Company Secretary

Hex Trust, established in 2018, offers fully regulated institutional digital asset market services, custody, and staking to builders, investors, and service providers. Leveraging the expertise of veteran banking technologists and award-winning financial services leaders, Hex Trust continues to innovate with its proprietary institutional-grade platform, providing secure and integrated solutions. Hex Trust holds licenses and certifications ensuring 24/7 global coverage across Hong Kong, Singapore, Dubai, France, and Italy. This dedication is reflected in our significant growth, with offices in major markets throughout Asia, the Middle East, and Europe.

Position Summary

We are seeking a highly motivated and detail-oriented Company Secretary to join our team. As the Company Secretary, you will be responsible for support the Board, management, and regulated entities within the Hex Trust group, with a focus on governance, compliance, and company secretarial administration. The ideal candidate will have excellent communication skills in English, a strong understanding of corporate governance standards, and the ability to adapt to the bespoke requirements of a financial services firm.

This position offers the opportunity to work with a cutting-edge technology company in the digital asset space and exposure to a dynamic and growing international financial services environment. You will also work closely with senior leadership and contribute to strategic initiatives under a collaborative and forward-thinking work culture.

Duties & Responsibilities

• Handle the full spectrum of corporate secretarial work, including incorporation of entities worldwide and maintenance of statutory books and records for the holding company and its subsidiaries across Hong Kong, Singapore, Dubai, Southeast Asia, Europe, and other jurisdictions as applicable.
• Oversee entity maintenance by working closely with cross-functional teams, e.g. finance, Operations, and HR, to support the business.
• Coordinate and attend Board, committee, and shareholder meetings: plan agendas, prepare and collate precise meeting papers, draft accurate minutes, and manage logistical arrangements.
• Prepare and draft a wide range of corporate secretarial documents, including resolutions, memoranda, and agendas.
• Ensure compliance with legal, regulatory, and financial reporting requirements, including timely filing of statutory documents in all jurisdictions.
• Advise the management on Hong Kong company law and corporate governance matters.
• Supervise compliance with applicable laws, rules, and regulations, including anti-money laundering, data protection, and know-your-customer (KYC) requirements
• Manage relationships internal and external stakeholders, including  business units, lawyers, auditors, investors and vendors
• Assist in applications or renewals of virtual assets licences globally, as well as the  opening of bank accounts in different jurisdictions
• support ad-hoc assignments related to the corporate governance and secretariat function

Requirements

• Associate member of HKCGI/ICSA (or working towards qualification) with at least 5 years of company secretarial experience, ideally gained from financial institutions or regulated corporations, or professional service firms.

• Experience in handling Board, committee, and shareholder meetings, with strong skills in drafting minutes and bespoke documentation
• Proficiency in corporate secretarial practices and regulatory requirements, particularly in Hong Kong and across the APAC region
• Excellent written and spoken English; proficiency in Chinese will be an advantage.
• Highly organised, detail-oriented, and capable of working independently in a fast-paced environment
• Strong interpersonal skills and ability to liaise effectively with senior management and cross-border teams
• Professional attitude, flexibility, and a willingness to learn and adapt in a dynamic international setting

Benefits

As one of the leading Web3 innovators, Hex Trust offers a front-row seat in the ever-changing blockchain & crypto industry. We genuinely believe that people are our greatest asset, and invest heavily so they’re best prepared to support our mission to unlock ownership in decentralized markets! You will be joining a company that is always committed to creating a supportive & inclusive environment that promotes personal and professional growth that furthers your success and drives innovation, collaboration, and passion in the blockchain space.

At Hex Trust, we are proud of our H.E.X. culture:

• Heart
• Empowerment
• Xcellence

Join us at Hex Trust and not only can you look forward to working with blockchain professionals to build the decentralized future, but also:

• Competitive Salaries & Bonuses
• Generous Amounts of Paid Time Off (incl. leave for Birthdays, Work Anniversary, and Mental Health etc.)
• Access to Corporate Discounts and exclusive Employer Perks
• Medical & Retirement Plans
• Professional Learning and Development Opportunities
• Elevate your work using cutting-edge technology
• Fun & friendly office spaces in Hong Kong, Singapore, Dubai and Vietnam
• Regular company & social events

Hex Trust is an equal-opportunity employer devoted to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.