Summary Of Position
The Commercial Office Manager handles all aspects of office operations including order processing, business planning, and administration of the daily operations tasks also HSE procedures of the Distribution Center. He/she reports directly to the Distribution Director of Operations.
Responsibilities
- Full responsibility for all commercial office aspects of Distribution Center operations.
- Coordinates with Commercial Operations staff including Customer Service Representative(s) as applicable.
- Assures all physical activities conducted by yard operations are recorded and processed using our in-house order processing systems in a timely manner.
- Coordinates Commercial Office administrative activities and documentation in association with our external distribution yard.
- Coordinates with Inbound Logistics that orders physically received and are properly documented and received into our order processing system accordingly.
- Administrative inventory control management.
- Oversees that orders physically shipped out of the DC are properly documented and processed to our order processing system accordingly.
- Ensures that returns of rental material are processed according to company standards.
- Ensures timely and accurate billing of all product sales and services provided.
- Handles, resolves and addresses complaint management for all Operations related customer complaints.
- Creates, generates and distributes a large volume of spreadsheets and reports.
- Reviews internal procedures, recommends process improvements and ensures compliance to existing Doka / AT-PAC corporate processes and standards.
- Conducts Health and Safety procedures and maintains records
Qualifications/Technical Proficiency
- Bachelor’s Degree required, concentration in Operations, Controlling or Logistics preferred.
- Recent management experience in administration, operations or logistics.
- Facilitates projects and effectively manages multiple tasks.
- Excellent communication skills including an excellent command of English (speaking, reading, writing).
- Qualitative abilities including strong analytical skills, technical proficiency and effective problem-solving skills.
- Proficient using Microsoft Office applications; advanced Excel required.
- Willing and able to learn new computer systems, products, concepts and techniques.
- Possesses strong leadership skills, effectively manages a diverse team and achieves results
- Able to work as an organized team player in a results-driven, fast-paced environment.
-
This position involves extensive daily interaction with colleagues, management and customers. Communicates effectively with all levels of management both internally and externally.
Mental Effort
This position requires the ability to think strategically and analytically. Able to envision the broader picture and understand the impact of his/her accountabilities as they relate to the entire company. Position requires the ability to work in a fast-paced environment and the ability to be organized and manage time to meet deadlines.
Working Conditions
Working conditions of an office environment: dry, cool, and well lighted.
Visits to the warehouse and equipment yard with exposure to noise, dust and at times extreme weather conditions.
- Other duties/projects as assigned, including participating in company committees/teams
- Assists in ensuring safe working practices and a safe working environment
- Complies with all corporate policies and business practices.
- Operational support, especially within compliance, procurement, and health and safety management
Other Responsibilities/Peripheral Functions
- Other duties/projects as assigned; including participating in company committees/teams.
- Assists in ensuring safe working practices and a safe working environment.
AT-PAC is an Equal Opportunity Employer
A company of the Umdasch Group
External candidates must be authorized to work for any employer in the USA.
All your information will be kept confidential according to EEO guidelines.
