Robbins Recruiting has partnered with a fast-growing startup specializing in plumbing supplies. They are committed to providing high-quality products and excellent customer service while fostering a collaborative and efficient work environment. As they scale operations, they are seeking a proactive and detail-oriented Office Manager to oversee administrative, financial, and operational functions. Position Overview The Office Manager will play a critical role in ensuring the smooth day-to-day operations of the business. This position requires expertise in QuickBooks, Accounts Payable (AP), Accounts Receivable (AR), invoicing, and general administrative support. The ideal candidate is highly organized, tech-savvy, and comfortable working in a fast-paced startup environment. Key Responsibilities: Financial and Accounting Support Manage QuickBooks for bookkeeping, financial tracking, and reporting Oversee Accounts Payable (AP) and Accounts Receivable (AR), ensuring timely payments and collections Process invoices, reconcile vendor statements, and handle billing inquiries Prepare financial reports and assist in budget tracking Coordinate with external accountants and tax professionals as needed Office Administration and Operations Maintain organized records of company documents, contracts, and transactions Order office and warehouse supplies, ensuring cost-effective purchasing Manage vendor relationships and negotiate pricing/contracts Assist with payroll processing and employee expense reimbursements Optimize supply chain, inventory management, and administrative efficiencies Customer and Vendor Relations Handle customer inquiries regarding invoices, payments, and account status Coordinate with suppliers and vendors to ensure seamless inventory management Support the sales team with order processing and fulfillment Ensure a seamless customer experience ands hared vendor relationships General Business Support Assist with HR functions such as onboarding new employees and maintaining records Ensure compliance with company policies and local regulations Identify opportunities for process improvements to increase efficiency Qualifications and Skills: 3+ years of experience in office management, bookkeeping, or a similar role Proficiency in QuickBooks (Online or Desktop) is required Strong understanding of AP/AR, invoicing, and general accounting principles Excellent organizational and multitasking skills Ability to work independently and adapt to a startup environment Strong written and verbal communication skills Experience in the plumbing supply, construction, or wholesale distribution industry is a plus but not required Why Join? Opportunity to be part of a growing startup with a collaborative team Competitive compensation Flexible environment with privately held organization A dynamic work environment where your contributions make a direct impact