Collision Parts Coordinator

About CSN Alliance Collision

CSN Alliance Collision is looking for an individual that has a positive personality, an interest in vehicles and possess strong organizational skills, strong computer skills, and able to multitask.  The applicant must also be dependable, work well under pressure and maintain a high level of computer skills and high level of customer service with suppliers.

Summary

The role of a Parts coordinator is to efficiently process and manage parts for the collision facility. Parts are a main artery of a collision facility, which is an integral part of the operation and performance. The parts coordinator must have a sense of urgency and an attention to detail. The parts coordinator assists with parts from start to finish.

Primary Objectives of the Role

• Assist Estimator with parts sourcing for claims. (Part pricing, availability, confirmations, finding vendors)

• Receive parts orders from various vendors, confirm parts billed are in hand and accounted for.

• Sign for order with vendor.

• Check parts for shipping damage.

• Minimize parts delays by capturing mistakes. Mirror match parts to dissembled parts or photos in management system for accuracy. (proper options, finish, correct side of vehicle, quantity)

• Receive parts on hand immediately in management system upon arrival, scan invoice into management system, and process invoice for payment as per shop payables policy.

• Enter PPC’S – Part price changes – make team aware for supplement.

• Organize parts and track for easy location, store parts safely to avoid loss or damage. Label with RO Information.

• Monitor the RO parts order.

• If parts order is not 100% fulfilled – work with estimator and other team members to get updated ETAS daily on items, (higher focus on repairs that are WIP, or non-drive claims)

• Provide detailed update on parts orders and ETAS to estimator, techs, production staff.

• Assist Techs in locating ordering items required – parts, fluids, hardware etc

• Stage parts for repair going in to production, ensure techs have everything required.

• Process returns for parts with vendor, track credits.

• Follow-up on outstanding parts orders and credits older than 48 hours

• Re-order parts where required – track ETA and update team members.

• Build Parts Carts for vehicles coming in for repairs

• Keep parts area neat and organized, ensure receiving area is free for deliveries.

• Practice health and safety guidelines when moving heavy items, and using ladders, or other equipment.

• Have up to date WHMIS training, knowledge of Information Security PIPEDA

Requirements

Qualifications, Experience and other requirements:

• Valid ‘G’ Class Driver’s license

• I CAR training/certification is an asset
• Knowledge of inventory management and systems an asset i.e. (car part.com, OE Link, PartsKick)
• Knowledge of BodyShopConnect System is an asset
• Computer literate with proficiency using basic programs such as Windows and Outlook.
• Able to lift up to 50lbs occasionally.
• Minimum 1 year of related experience in a fast-paced, team-oriented environment.

Personal Attributes:

• Organizational skills/Time Management: Strong planning and organizational skills, with an ability to meet multiple deadlines simultaneously.

• Communication style: Tactful, clear, and empathetic communicator with excellent verbal and written communication skills in English, with the ability to communicate and interact effectively with co-workers.

• Collaborator: Able to manage relationships in a collaborative manner, with a wide range of stakeholder groups and personality types, applying diplomacy to reach win-win resolutions

• Conflict Management: Frames discussions positively, takes action to resolve conflict, while minimizing tension

• Problem solving: Has a critical thinking approach to problem solve and is a forward thinker

• Flexible Thinking: Considers problems from all new perspectives and can expand on the thinking or solutions proposed by others. Adapts to new ideas and initiatives relevant to own area of work.

• Independent: Works well in a fast-paced environment, self-motivated, and works independently without close supervision.

On-the-Job Exposure to the following elements:

• Fumes
• Dirt
• Chemicals/Toxins
• Hazards
• Heat/Cold
• Noise

Benefits

What we offer:

• Benefits: Dental care
• Extended health care
• Vision care

Salary based on experience

Schedule:

• Monday to Friday:  8:00 am to 5:00 pm

Career Path: As CSN Alliance Collision continues to grow, other career opportunities may become available.

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and will evolve as CSN Alliance continues to grow

CSN is an Equal Employment Opportunity employer. Qualified applicants will receive consideration for employment regardless of age, race, colour, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. We strive to cultivate an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. We are dedicated to growing our corporate team in a way that reflects the diversity of our customers and communities in which we live and serve.

Disclaimer: CSN Collision “CSN” does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CSN to provide resumes to this posting or website will be considered unsolicited and will not be considered. CSN will not pay any referral, placement, or other fee for the supply of such unsolicited resumes or information.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.