We are seeking a highly organised and proactive Clinical Staffing & Training Coordinator to support the recruitment, onboarding, training coordination, and deployment of clinical staff across EMS Healthcare’s research projects and mobile healthcare services.
This role plays a key part in ensuring that clinical teams are recruited efficiently, onboarded compliantly, appropriately trained, and available to meet project timelines and operational requirements. The postholder will work closely with the Director of Staffing, Clinical Operations, and HR, acting as a central coordination point for staffing and training activity.
Recruitment & Workforce Coordination
- Support recruitment for clinical roles including but not limited to Research Nurses, Healthcare Assistants, and mobile Research unit staff
- Conduct initial candidate screening and telephone interviews
- Coordinate interview scheduling and manage candidate communications throughout the recruitment process
- Maintain accurate recruitment trackers and pipelines aligned to project mobilisation plans
- Track staffing requirements against live and upcoming projects
Onboarding & Compliance
- Coordinate end-to-end onboarding for new clinical starters
- Liaise with HR to ensure employment checks, contracts, and compliance requirements are completed
- Ensure onboarding documentation and records are complete and maintained accurately
- Act as a point of contact for new starters during the onboarding process
Training Coordination
- Coordinate mandatory and role-specific training for clinical staff (e.g. GCP, project-specific training, mobile unit inductions)
- Maintain training records and monitor training completion across the clinical workforce
- Liaise with Clinical Operations and senior clinical staff to organise and schedule training sessions
- Support training logistics including session coordination, materials, attendance tracking, and follow-up
- Respond to training-related queries from clinical staff
Deployment & Operational Support
- Support deployment planning to ensure appropriately trained clinicians are available for projects
- Maintain a “ready-to-deploy” pool of trained and onboarded clinical staff
- Provide regular updates to the Director of Staffing and Clinical Operations on recruitment, onboarding, and training activity
- Support Clinical Operations with staffing cover during periods of increased demand or recruitment pressure
Service Improvement
- Contribute to continuous improvement of recruitment, onboarding, and training coordination processes
- Support the development and maintenance of standardised workflows, trackers, and documentation
Requirements
Experience- Essential
- Experience in recruitment, workforce coordination, onboarding, or training coordination
- Strong organisational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Confidence liaising with clinical, operational, and HR stakeholders
- High attention to detail with a compliance-focused approach
Experience – Preferable
- Experience working in a healthcare, clinical research, or regulated environment
- Familiarity with clinical workforce onboarding or mandatory training requirements
- Experience supporting operational teams in fast-paced environments
Key Skills
- Strong coordination and organisational capability
- Ability to work independently and as part of a wider team
- Proactive and solutions-focused approach
- Comfortable working with systems, trackers, and deadlines
- Professional, approachable, and confident communicator
Other Requirements
- Flexibility to support service needs as required
- Hold a full driving licence
- Willingness to adapt as the clinical staffing function grows
- Commitment to maintaining high standards of compliance and quality
Benefits
- Bank holidays, plus 25 days annual leave, increasing to 28 after 5 years
- Buy & Sell Holidays
- Enhanced Maternity and Paternity Leave
- 1 Occasion Day each year; this could be your child’s first day of school, their nativity play, or your own birthday – the choice is yours!
- Healthshield
- Cycle to work scheme
- Electric Car Scheme
- Tech Scheme
- Wellbeing support from our qualified Mental Health First Aiders, as well as via our health scheme
