Chief of Staff

Job Summary The Chief of Staff (COS) for Community Development will report directly to Miguel Guadalupe (VP of Community Development) and serve as his primary operational partner, helping to project manage priorities, track deliverables, improve processes, and manage logistics across his work. You will be responsible for ensuring that initiatives move forward with speed, clarity, and accountability—owning follow-through, coordinating stakeholders, and managing the operational details that allow Miguel to focus on high-impact relationships, partnerships, and strategic work. This is an opportunity for a highly organized, execution-oriented individual who thrives in fast-paced environments and enjoys enabling senior leaders to operate at their highest level. The role blends project management, operations, and executive support, and will have a meaningful influence on how effectively the organization runs day to day. This role functions as a force multiplier for the VP of Community Development—owning the operational backbone that enables high-impact fundraising, partnerships, and organizational leadership. About Scholars of Finance Scholars of Finance is a rapidly growing organization on a mission to inspire character and integrity in the finance leaders of tomorrow. We seek to solve the world’s largest problems by investing in undergraduate students through leadership development, mentorship, and the active support of purpose-driven finance executives and investors. Our members go on to join top firms, funds, and a lifelong support community that empowers them to spend their careers serving the greater good using one of the most powerful levers in the world: finance. Since hiring our first staff in 2019, we’ve raised millions of dollars, partnered with hundreds of finance leaders, and impacted thousands of students across top universities—and we’re just getting started. We are a close-knit, high-performing, mission-driven team with an ambitious vision: a future where all finance leaders steward the world’s capital to serve the greater good. What You’ll Do - Project Management & Execution

Partner closely with Miguel to project manage key initiatives across partnerships, programs, fundraising, and operations

Track deliverables, deadlines, owners, and dependencies across multiple workstreams

Proactively follow up with internal and external stakeholders to ensure commitments are met

Maintain clear task trackers, project dashboards, and weekly status updates

Identify risks, bottlenecks, and trade-offs early and escalate appropriately

What You’ll Do - Operational Excellence & Process Improvement

Identify inefficiencies in workflows and recommend process improvements

Design and document repeatable processes, standard operating procedures, and checklists

Implement lightweight systems that increase speed, clarity, and accountability

Continuously look for ways to improve how the organization operates

What You’ll Do - Inbox, Calendar & Priority Management

Manage and triage Miguel’s inbox with judgment and discretion

Draft responses, route messages, and flag high-priority items

Own calendar management—prioritizing high-leverage meetings and protecting focus time

Prepare agendas, briefing notes, and follow-ups for key meetings

What You’ll Do - Logistics & Coordination

Coordinate scheduling across multiple time zones

Manage travel logistics, itineraries, and contingencies

Handle operational details for meetings, events, and partner engagements

Ensure no details fall through the cracks

Transformation You’ll Drive

Increase Miguel’s leverage by freeing up significant time for relationships, partnerships, and strategy

Improve execution velocity and reliability across key initiatives

Create smoother, more scalable operational processes

Deliver a consistently excellent experience to internal and external stakeholders

What You’ll Need

Leadership & Execution

Strong ownership mentality—you take responsibility for outcomes, not just tasks

Comfort following up, pushing for clarity, and holding others accountable

Ability to manage multiple workstreams with competing priorities

Strong judgment, discretion, and emotional intelligence when supporting senior leadership

Clear, concise written and verbal communication

Foundational Qualifications

3–7 years of experience in operations, project management, chief of staff, consulting, executive support, or similar roles

Proven ability to manage projects end-to-end in fast-paced environments

High attention to detail with strong organizational systems

Fluency with tools such as Google Workspace, Notion, Asana, Airtable, or similar

Experience working remotely and across time zones

Full professional fluency in English; Spanish a plus

BA/BS or equivalent experience