Chief Administrative Officer

Ajax Systems is an international tech company and the largest manufacturer of security systems in Europe, with over 4.5 million end users and 330,000 PRO users in more than 180 countries worldwide. Ajax provides end-to-end solutions for protecting homes and businesses of any scale — from intrusion protection and video surveillance to fire safety, comfort, and automation. The company was born during times of revolution and war. Resilience is embedded in our DNA, and our mission is to fight evil by creating the best security and automation devices in the world. We invite Chief Administrative Officer to join our team and deliver world-class results and outstanding performance to the fast-growing dynamic organization. You will be responsible for running our facilities and creating a safe and efficient work environment that improves business performance and optimizes staff productivity. Responsibilities:

Managing and overseeing the company's day-to-day administrative operations.

Proactively managing and improving the efficiency of the organization's operations, overseeing facilities operations, managing budgets, directing routine maintenance, managing risk, managing contractors, overseeing security, and conducting site inspections.

Scaling offices and factories - searching for new locations, negotiating with vendors, and signing contracts.

Lead the firm’s local procurement efforts. Negotiate and manage significant vendor contracts to create cost-effective delivery of high-quality office operations, products, and services.

Identifies requirements and ensures appropriate action is taken to meet the maintenance needs in all locations.

Direct maintenance operations by identifying requirements, forecasting resources, provide oversight for minor construction projects, capital improvement projects, and daily repair tasks.

Managing construction operations, schedules, and budgets, dealing with any unexpected costs.

Assured timely completion of all tasks by providing direction to supervisors, technicians, engineers, and suppliers.

Collaborates with all management staff to identify and deliver the required administrative support operations for the organization.

Streamline operations, ensure that administrative functions run smoothly, eliminate wastage, and improve our organization's financial standing through accurate expenditure monitoring and budget forecasting.

Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

Developing strong relationships with cross-functional teams and departments.

Supervise staff performance, helping subordinates with coaching and guidance to ensure their maximum efficiency.

Ensures safe, secure, and well-maintained facilities that meet environmental, health, and security standards.

Qualifications:

Proven work experience in administration, including a supervisory capacity.

Thorough understanding of, or ability to quickly learn, the office equipment, record keeping systems, management information systems, and related protocols used in the organization.

Excellent knowledge of financial and facilities management principles.

Strong communication and organizational skills to build and nurture strong relationships with different stakeholders and vendors.

Strong ability in analytical thinking, teamwork, managing, solving problems, and negotiation skills with a drive for results and a high sense of responsibility.

Comfort in a dynamic and fast-moving work environment with a product mindset.

Ability to adjust and adapt to the rolling, day-to-day changes that transpire in the running of large projects.

Excellent at both verbal and written communication.

Completed higher education.

Business fluent knowledge of Ukrainian and English.

We offer:

A mission-driven company with a strong sense of purpose and resilience.

Opportunity to lead and scale one of the most complex logistics operations in the security tech industry.

A truly innovative product used by millions worldwide.

A zero-bullshit culture focused on results and ownership.

A strong, professional, and highly motivated international team.

Ambitious challenges and the opportunity to make a real global impact.

Being part of the emerging global leader in security and automation technologies.