nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations.
Campaign Coordinator (Media Agency)
Our client is a growing media agency looking for a highly organised Campaign Coordinator to support the delivery of advertising campaigns across multiple channels. This role is focused on operational excellence: keeping campaigns on track, documentation tight, and deadlines met.
You’ll play a critical role in ensuring campaigns are executed smoothly by managing schedules, deliverables, timelines, and campaign records. This is an ideal role for someone who thrives on structure, detail, and follow-through.
What you will do:
File, organise, and maintain media schedules across all active campaigns
Create and manage client deliverables lists, including assets, formats, specifications, and deadlines
Track campaign timelines, milestones, and due dates to ensure nothing is missed
Proactively flag upcoming deadlines, risks, or missing information to the team
Maintain accurate, up-to-date campaign trackers and workflows in Notion
Coordinate and log receipt of creative assets, approvals, and confirmations
Quality-check campaign details for accuracy, including dates, formats, placements, and specifications
Support campaign launch readiness by ensuring all requirements are completed on time
Collect and organise proof of placement, screenshots, photos, and completion documentation
Assist with post-campaign wrap-up documentation and reporting inputs
Keep campaign files, naming conventions, and documentation consistent and well organised
Identify gaps, inefficiencies, or risks in campaign execution and suggest process improvements
Support the ongoing improvement of templates, checklists, and workflows within Notion
What you will do
Strong organisational and time-management skills, with the ability to manage multiple campaigns at once
High attention to detail and a proactive, problem-solving mindset
Experience in media, advertising, marketing operations, or project coordination (preferred)
Confidence working in Notion is a must
Clear written communication skills and confidence following up on outstanding items
Reliable, responsive, and comfortable working remotely with a distributed team
Tools & ways of working: All campaign management is handled in Notion, so comfort working with structured databases, task boards, and templates is essential. You’ll be collaborating remotely, so clarity, consistency, and accountability are key.
We are an equal opportunity recruiter and employer and value diversity most at nXscale. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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