Deadline Date: Wednesday 4 February 2026
Requirement: Principal Assistant (SharePoint Analyst or Designer)
Location: The Hague, NL
Full Time On-Site: No
Time On-Site: 50%
Total Scope of the request (hours): 350
Required Start Date: 12 March 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
SharePoint Redesign and Service Line Site Harmonization
- Support the Service Line in redesigning the main SharePoint portal and harmonizing all subordinate SA and area pages.
- Map current sites and content, propose an improved information architecture and navigation, and agree this with the Service Line leadership.
- Engage each SA Head (or nominated focal point) through short structured sessions to capture requirements, define page structure, and validate final layouts.
- Implement modern SharePoint pages, libraries, lists, and navigation in line with agreed standards (naming conventions, permissions, templates, and views).
- Clean and migrate content from legacy pages/libraries to the new structure, removing duplicates and obsolete material in coordination with content owners.
- Define and document a light governance model (roles, responsibilities, review cycles, and change process) and provide brief training/hand‑over to SA content owners.
Business administration
- Assists the team or manager in gathering and providing the information needed to support ongoing team processes.
- Helps to plan and prepare for meetings.
- Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.
- Liaises and coordinates activities across functions.
- Updates and maintains office policies and procedures.
Customer-facing duties
- Providing information about the organisation's services, facilities, or procedures.
Administrative and coordination duties
- Scheduling and confirming appointments, meetings, or reservations.
- Organizing, updating, and maintaining files, records, and basic databases or spreadsheets.
- Preparing and internally coordinating Statements of Work (SOW), for release to agency customers.
- Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc.
- Preparing and maintaining project plans (including service now activities)
- Assisting in resource allocations
- Create, maintain and administer project plans, as needed, on behalf of Project Managers;
- Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
- Monitoring project performance, and approving time from resources;
- Maintain project portals and document libraries;
- Report on project status;
- Performs other duties as may be required.
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience.
- Sound knowledge and experience in the use of Microsoft office automation package
- Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
- Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
- Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff
Desirable Experience:
- Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now)
