C004562 Admin Assistant - AirC2 (NS) - TUE 13 Jan

Deadline Date:  Tuesday 13 January 2026

Requirement Title: Admin Assistant - AirC2

Location:  The Hague, Netherlands

Full time on-site:  Yes

Total Scope of the request (hours):     268

Required Start Date:  16-FEB-2026

End Contract Date: 31-DEC-2026

Required Security Clearance:  NATO Secret

Specific Working Conditions: Normal Working Environment

 Duties and Role

Knowledge management

• Maintains a knowledge management database.

• Leverages knowledge of a specialism to capture and classify content, taking expert advice when required.

Business administration

• Assists the team/manager in ensuring they have the information needed to support ongoing team processes.

• Assists in planning for meetings.

• Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.

• Liaises and organises across functions.

• Updates and maintains office policies and procedures.

Calendaring

• Customizes time ranges, size, shape, layout, etc. in own calendar.

• Receives meeting requests from others and manages own calendar accordingly.

• Uses software to create and review personal tasks and appointments.

• Creates and sends requests for group appointments and meetings.

• Views, retrieves and updates own calendar entries in accordance with procedures and conventions.

Office Administration

• Assists in developing administrative process flow to and from other functions and departments.

• Coordinates preparation and distribution of standard reports (e.g. status or activity).

• Processes and documents requirements for equipment or staff requisitions.

• Manages current equipment service agreements and support services.

• Develops and maintains physical and electronic filing systems.

• Performs all aspects of administrative support for a location or a department.

Requirements

• NATO Secret security clearance
• Higher vocational training in a relevant discipline with 2-year postrelated experience, or a secondary educational qualification with 4- years post-related experience.

Experience:

• Experience working in an office environment utilizing office management systems and procedures.
• Experience in problem solving and proven ability to be flexible when needed.
• Excellent written and verbal communication skills.
• Experience in effective time management and multi-tasking in an ever-changing environment.