C004503 AFAP - Programme Support Office Staff (NS) - MON 5 Jan

Deadline Date: Monday 5 January 2026

Requirement: AFAP – Programme Support Office Staff

Location: Brussels, BE

Full Time On-Site: No

Time On-Site: 50%

Total Scope of the request (hours): 1672

Required Start Date: 9 February 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

• Providing critical and proactive administrative support to AFAP Programme Manager;
• Actively participating in Project Board Meetings, Steering Comities, taking minutes of the meetings and leading any allocated task (including Project Management functions for small scope projects);
• Acting as Project Support Officer (PSO) for the Agency Functional Alignment Programme (AFAP), ensuring timely execution and contributing to programme objectives across multiple NCI Agency locations;
• Streamlining AFAP administration through creating and maintaining online collaboration platform in SharePoint, resulting in improved information flow and enhanced team organization;
• Coordinating complex facility transitions and relocations, ensuring timely and efficient establishment of new operational environments.

Specific Working Conditions: The incumbent will have to work in "construction site" type of environment for the initial part of his/her contract. Office conditions will apply when not in the new infrastructure locations. The individual is requested to work at least 2 days on site per week. Changes may happen during contract execution, based on project developments and evolving business requirements.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• (Mandatory) 5+ years working experience in programme/project context in support to Infrastructure and Transition activities within NATO context;
• Extensive experience in supporting the delivery of complex infrastructure projects and initiatives;
• Proven experience in coordinating multiple relocations and transitions projects;
• Experience in liaising with diverse stakeholders and working within multinational environments;
• Knowledge of the administrative tools and platforms such as Service Now, SharePoint and Business Applications (EBA and SAP);
• Synthesis and analytical skills: ability to analyse and simplify complex information, organize and translate it to action;
• Ability to independently lead coordination and negotiation with internal and external stakeholders within the boundaries set by the Programme Manager;