Deadline Date: Monday 12 January 2026
Requirement: Vendor Management Officer
Location: Oeiras, PT
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 852
Required Start Date: 16 February 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
- On-boarding and off-boarding of service contractors under Advisory and Assistance Services (AAS) and other procurement vehicles if required.
- Drafting, reviewing, and finalizing Statements of Work (SOW) for a variety of service requirements.
- Identifying and recommending the most suitable procurement strategy in line with NATO procurement policies.
- Coordinating with Acquisition, Project Managers, and relevant branches to ensure smooth and compliant vendor selection and contract execution.
- Administering contracts and monitoring performance when required.
- Maintaining and updating the Vendor Management Portal, including templates, guidelines, and vendor data records.
- Producing the monthly Vendor Management newsletter and other communications to stakeholders.
- Preparing analytics, metrics, and reports to support decision-making and ensure transparency.
- Overseeing compliance with procurement rules, contractual obligations, and security requirements throughout the vendor engagement process.
- In addition, the Vendor Manager supports the Smart Sourcing Manager in the development and execution of the NCI Academy's smart sourcing strategy
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Demonstrated experience in vendor management, procurement, or contract administration, preferably within a similar organizational or industry context.
- Experience working in a cross-functional environment requiring coordination among multiple departments
- Proven record of maintaining compliance and achieving performance outcomes through effective vendor oversight.
- Excellent organizational and analytical skills, with the ability to manage multiple contracts and priorities simultaneously.
- Strong communication and negotiation skills for effective engagement with vendors and internal stakeholders.
- Proficiency in report preparation, data analysis, and documentation for vendor performance and compliance tracking.
- Problem-solving and decision-making skills, with the ability to address operational issues promptly and effectively.
- High attention to detail and accuracy in reviewing contracts, invoices, and vendor documentation
