Business Operations Coordinator

Reporting to the Business Operations Manager, this is a multi-faceted role where you will be pivotal in supporting the Business Operations team to help run the Security Clearance, Fleet and Facilities departments within Newton.

This is a varied role in a small close-knit team and would suit someone who thrives off no 2 days being the same. You will need to be in the office for a minimum of 3 days a week to ensure we provide outstanding Facilities support to our colleagues. 

Security Clearance

Having Security Clearance is essential for Newton to do its work and this function enables the business to work on projects of strategic national importance

As part of those projects, we need varying levels of checks and clearances to enable us to work hand in hand with them to deliver value. You will have responsibility for the day to day running of the Security Clearance administration which in turn will require you to have Security Clearance.

• Processing our DBS Applications and renewals. These are critical to allowing us to work in certain sectors and the first step in gaining Security Clearance.
• Processing and chasing Security Clearance applications for new joiners and renewals for existing employees. This will involve working with our SC providers to ensure our people have the up-to-date clearances when our clients need them.
• Security Clearance Inbox Management – Aswell as processing applications and renewals, being the first port of call for any queries arising from the inbox.

Fleet

You will be working alongside the Business Operations Manager to ensure the smooth running of the provision and deliver an excellent service to the business.

• Fleet Inbox Management - Managing driver queries and providing necessary information such as parking permits and company letters.
• Assisting with the flow of vehicles into and out of the fleet – this will involve working with our external suppliers as well as our drivers to make the process smooth and efficient.
• Responsibility for all record keeping (vehicle changes, P11D reporting for payroll, licence and vehicle checks, employee package options and driver recharges).
• Maintaining positive working relationships with Fleet’s external suppliers (e.g. Alphabet, FMG, Continuum, WebFleet and vehicle manufacturers) to enable the delivery excellent value to Newton and high-quality service to our drivers.

Facilities

Supporting the Facilities Manager in running the day-to-day Facilities at our Kingston Bagpuize Office;

• Keeping our office kitchens stocked with drinks and snacks
• Being the first port of call of Facilities ordering
• Attending to report and responding to basic facilities faults
• Service/Tradespeople interactions
• Trained First Aider and Fire Warden

Requirements

You’ll be a high calibre individual, with exceptional levels of personal drive and eagerness for personal development. An analytical mind coupled with strong communication skills and a positive attitude are essential to fit into the Newton culture. The successful candidate will also have/be able to demonstrate the following:

• Previous experience in an administration role
• Ability to think ahead and anticipate needs before they arise
• Methodical coordination skills and logical thinking with exceptional attention to detail and deadlines
• Exceptional organisational skills: ability to multi-task and organise others
• Excellent oral and written communication skills, with the ability to work and communicate effectively within a team and enjoy being a team player
• Experience working within a high-paced environment where you can remain calm under pressure, adaptable and responsive to ever-changing challenges and priorities
• Excellent use of Teams, Outlook, Word, Excel, and PowerPoint (and Co-Pilot) and an ability to quickly learn new IT systems and processes to provide support to your colleague
• Discretion and confidentiality guaranteed
• Capability to filter information and assess priorities – always looking to bring additional value to the team

Benefits

Supporting you starts from day one. New joiners often highlight the Newton energy and support they first encounter in the recruitment process and that continues through into their time at Newton. Once in role, you’ll get support from several sources, on-the-job feedback from colleagues and developmental guidance from your Line Manager as well as a Development Manager. You’ll have a dedicated and consistent Development Manager to support your career progression. You’ll receive regular appraisals and annual pay reviews.

We offer a highly competitive salary (£28,000 - £33,000) and our generous benefits package includes Life Assurance, Income Protection, pension contributions and 25 days holiday (not including bank holidays). We also operate profit share schemes so that our people share in the success of the business. The profit share bonus is based on company performance and typically paid out in March and September.

Joining us also brings many social benefits. We have a full social calendar with Spring activity days, Christmas events, a 2-day Summer event and 4 Newton-sponsored weekends a year.