Brand Admin - Beauty Brand (Daily Contract)

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermès, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents which shapes the face of luxury beauty, and delight consumers daily across our growing footprint of 15 markets. Come join us now.

JOB RESPONSIBILITIES

Administration:

·      Generate warehouse inventory stock report based on request from SAP.

·      Order and manage 3rd Party delivery courier for Brand Requirement (Example: Product Sending to KOL / Sephora / Partners, etc) & update respected parties.

·      Generate monthly report for Retail Sales by Value and Quantity by SKUs for all stores.

·      Generate monthly report for GWP and Sample Usage.

·      Create Sales Order and Delivery Order for Selling product in SAP System to all stores.

·      Create Sales Order and Delivery Order Tester, GWP, Sample, Training tools, Event/Animation tools, Barter Product, and Product Seeding based on requirements.

·      Support notification to partners on Sellable and Non-Sellable estimated arrival to secure timely GR in Sephora.

·      Create Purchase Order Product Request and Esker for Sales, Marketing, Training, and Visual Merchandising.

·      Support Brand & Finance in follow up document submission to ensure timely payment.

·      Create Sales Order and Delivery Order for Return from store (based on PO) to Warehouse by SAP System and arrange the pick-up schedule.

·      Create Sales Order and Delivery Order for Adhoc Returns from store, Ex: missing label, store rejects, etc. Support follow up process until products accounted by warehouse.

·      Follow up and track delivery schedule from Warehouse to all stores & all parties.

·      Check inbound schedule for Selling product, Tester, GWP, Sample, AOG, and so on, checking one by one the SKU, qty and price between Invoice and PO in SAP.

·      Create new vendor registration (BA, KOL, VMD, EO, Etc) and new channel registration. Support in monitoring approval process and document completion.

·      Deliver quality hampers wrapping based on brand guideline, training will be provided.

Ad-hoc Projects:

·      BPOM Sticker management

·      Travel Itinerary and Booking for Business Trip all team

·      Recap, order, monitor store tools and product in the office

·      Support basic printing request to 3rd party. (Ex: Training Sheet, Wobblers, Brochures). Design & Guideline provided.

Requirements

WHAT YOU OFFER  

·      Min. 3 years of working experience in Administration. Beauty/Fashion/FMCG experience is a plus.

·      High proficiency in Microsoft Office and SAP

·      Excellent time management skills and strong attention to details

·      Self-starter and highly driven individual

·      Strong communication skills and ability to work and well within a dynamic team

·      Ability to engage effectively and manage multiple internal and external stakeholders

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.