Bookkeeper/Admin Assistant
Location: Remote
About the Role:
We are looking for a Bookkeeper/Admin Assistant with strong financial expertise and administrative skills. The ideal candidate will have hands-on experience with Netsuite and QuickBooks, along with the ability to handle executive tasks such as scheduling, correspondence, and high-level organizational support.
Key Responsibilities:
- Bookkeeping & Accounting
- Maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR) transactions.
- Process invoices, payments, and expense reports using Netsuite and QuickBooks.
- Perform bank reconciliations and generate financial reports.
- Ensure compliance with financial regulations and tax filing deadlines.
- Executive-Level Support
- Manage emails, correspondence, and document organization for senior executives.
- Handle calendar scheduling, appointments, and meeting coordination.
- Assist with project management and administrative tasks to ensure business efficiency.
- Conduct industry research and provide summaries to executives for decision-making.
- Coordinate travel arrangements, expense tracking, and reporting.
Required Qualifications & Skills:
- Minimum 3+ years of bookkeeping/accounting experience.
- Proficiency in Netsuite and QuickBooks (Online/Desktop).
- Experience managing financial statements, reconciliations, and expense tracking.
- Strong administrative and executive support skills.
- Highly organized with exceptional attention to detail.
- Ability to multitask and prioritize in a fast-paced environment.
- Excellent written and verbal communication skills.
- Fluent in English (written and spoken).
- Confidentiality and professionalism in handling sensitive financial and executive matters.
Preferred Qualifications:
- Prior experience in executive assistance
- Background in financial reporting or accounting support.
- Familiarity with other accounting software tools.
- Strong problem-solving skills and ability to work independently.
