Bookkeeper

The Bookkeeper will oversee general ledger reconciliations, journal entries, and financial recordkeeping. This position plays a key role in maintaining accurate books, supporting monthly and quarterly close activities, and collaborating with the current in-house Bookkeeper to ensure seamless accounting operations. The ideal candidate is analytical, proactive, and highly organized with strong technical accounting skills.

DUTIES AND RESPONSIBILITIES:

Accounts Payable Duties:

• Credit Cards: 
• Process expense transactions paid via company credit cards.
• Obtain credit card transaction information from card-issuer websites.
• Disburse transaction information to cardholders and obtain transaction approval.
• Enter transactions into the accounting system.
• Reconcile the account with the card issuer on a timely basis.
• General Ledger and Reconciliations:
• Review balance sheet accounts and income statement accounts for accuracy. 
• Prepare journal entries for prepaid expenses, accruals, and adjustments.
• Maintain detailed accounting records and supporting documentation.
• Assist as needed in forecasting future spending on Open POs.

Accounts Payable Support:

• Assist the other Bookkeeper with AP processes during high-volume periods.
• Assist with Open Bills and recommend payment schedules as needed.
• Support vendor reconciliations as needed.

Month-End and Year-End Close: 

• Assist with monthly, quarterly, and annual close activities.
• Create and maintain amortization schedules for prepaid expenses.
• Support the preparation of financial reports and management summaries.

Process Improvement: 

• Recommend efficiencies in accounting workflows.
• Assist in implementing or updating accounting procedures.

COMPETENCIES & SKILLS:

Account Reconciliation | Accounts Receivable | Billing | Data Entry-Keyboarding | Dunning | Inquiry Research/Response | Payment Posting | AR Automation Software | Accounting Software | Microsoft Dynamics | Bill Collections | Bookkeeping | State and Local Taxation (SALT) | Vendor Management | Balance Sheet Analysis | Bank Reconciliation | General Ledger Accounting | Month, Quarter, and Year-End Close | Invoicing | Avalara 

Requirements

• 3+ years of related accounting work experience.
• The candidate should have a general understanding of US GAAP.
• Must be able to perform basic analysis of contract activity.
• Ability to comply with and meet strict deadlines.
• Familiarity with Accounts Payable and basic accounting procedures.
• Experience in Microsoft Dynamics and Microsoft Office, particularly Word and Excel.
• Ability to use or learn Enterprise Accounting Systems.
• Excellent organizational skills with attention to detail.
• Must be self-motivated with an ability to multitask and prioritize high work volume.
• Strong interpersonal, verbal, and written communication skills.
• Occasional travel to Exton, PA, is required. 
• Work well independently or in a team situation.
• Exemplify and live our core values of humility, passion, and integrity.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Wellness Resources