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Location: Remote
Schedule: Monday–Friday, 8:00 AM–5:00 PM MST (Full-Time)
About the Role
We're seeking a detail-oriented Bookkeeper / Admin Assistant to join our home services business. This is a dual-role position where you'll split your time between bookkeeping responsibilities and general administrative support. You'll play a key role in maintaining our financial health while keeping daily operations running smoothly.
Primary Responsibilities
Bookkeeping (50% of role)
- Manage accounts receivable, including invoice tracking and payment follow-ups
- Make 30–50 outbound calls per week (approximately one day) to customers with past-due invoices
- Handle payment reminders and address basic invoice questions with professionalism
- Maintain accurate financial records in QuickBooks
- Process payments and reconcile accounts
- Generate financial reports and statements as needed
Administrative Support (50% of role)
- Provide general administrative assistance to support daily business operations
- Maintain organized filing systems (digital and physical)
- Handle data entry and spreadsheet management
- Coordinate communications between team members and customers
- Support additional operational tasks as needed
Requirements
ReMust-Have Qualifications:
- 1–2 years of bookkeeping experience
- Proficiency with spreadsheets (Excel or Google Sheets)
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Comfortable making customer-facing phone calls
- Solid understanding of basic accounting fundamentals
- Ability to work independently and manage time effectively in a remote environment
Preferred Qualifications:
- QuickBooks experience (certification is a plus but not required)
- Previous experience in home service businesses or similar industries
- CPA certification or similar accounting credentials (bonus)
- Familiarity with accounts receivable processes and collections
What Makes You Successful in This Role
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Detail-oriented: You catch discrepancies and maintain accurate records
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Communicator: You handle customer conversations professionally, even when discussing sensitive topics like past-due payments
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Self-directed: You manage your workload efficiently without constant supervision
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Organized: You maintain systems that keep financial and administrative processes running smoothly
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Problem-solver: You identify issues proactively and find practical solutions
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Adaptable: You can shift between focused bookkeeping work and varied administrative tasks throughout the day
Tools & Systems
- QuickBooks (or willingness to learn)
- Microsoft Excel / Google Sheets
- Standard office productivity tools
- Phone systems for customer outreach
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Working Hours:
Standard working hours will be Monday–Friday, 8:00 AM–5:00 PM MST.
Benefits
- Remote Working for US Company
- Exposure to new technology & trend
- Competitive Salary
