Bookkeeper / Accounts Payable & Receivable Clerk

Bookkeeper / Accounts Payable & Receivable Clerk 🕒Schedule: Monday – Friday, 8:00 AM – 4:30 PM (or 8:30 AM – 5:00 PM) 🏭Industry: Manufacturing 💼Employment Type: Full-Time, Hourly 📅Status: Immediate Opening Position Overview We are a fast-paced manufacturing company seeking a skilled Bookkeeper to join our administrative team. This position plays a vital role in maintaining accurate financial records, processing transactions, managing payroll support tasks, and assisting with general office duties. The ideal candidate will have a minimum of 3 years of bookkeeping experience, proficiency in QuickBooks, a basic understanding of general ledger accounting, and the ability to work independently with professionalism and confidentiality. You will report directly to the Controller and collaborate with management, customers, vendors, bank representatives, and internal departments. Bookkeeping & Financial Duties

Process and reconcile accounts payable and accounts receivable

Verify vendor bills using receiving paperwork and internal ERP software

Enter and pay vendor bills via check, ACH, or electronic methods

Maintain credit card and checking account balances

Reconcile monthly statements and file paid invoices

Create and send customer invoices; match with packing lists

Process customer receipts and prepare daily bank deposits

Track and report sales tax paid and owed

Perform collections by calling/emailing customers with overdue accounts

Maintain notes and records for CPA related to month/year-end close

Create asset files for newly acquired assets

Assist with annual insurance audits and documentation

Payroll & Timekeeping Support

Tally timecards and track employee vacation and holiday pay

Maintain attendance records

Assist employees with pay or benefit-related questions

Administrative & Office Support

Answer and route incoming calls on multi-line phone system

Provide administrative support to multiple departments and managers

Type routine correspondence and complete reports or forms

Research vendors, equipment, and best practices using online tools

Maintain document retention and archive prior-year records

Take meeting notes during employee or management meetings

Light workspace organization/cleaning as needed

Assist with scheduling, greeting visitors, and maintaining company calendar

Required Skills & Qualifications

3 years of experience in bookkeeping, A/P, and A/R

QuickBooks experience required

Payroll and timekeeping support experience required

Basic understanding of general ledger accounts

Proficiency in Microsoft Excel, Outlook, and Word

Strong math skills and attention to detail

Excellent verbal and written communication

Ability to prioritize multiple tasks and meet deadlines

Strong sense of urgency and accountability

Comfortable with using customer/vendor portals

Ability to maintain strict confidentiality in financial and personnel matters

Excellent attendance and ability to work independently

Team player with a professional, results-driven attitude

Fast learner and highly organized