Billing & Operations Coordinator

Start Date: Mid-March
Length: 6 months with opportunity to extend
Hourly Rate: $45
Location: Remote, CST & EST time zones preferred
Hours: 40 hours/week

We’re looking for a Billing & Operations Coordinator to support accurate digital ad trafficking while owning billing, invoicing, and fee reconciliation across media partners and platforms. This role sits at the intersection of finance, ad operations, and media execution, ensuring campaigns launch correctly and all associated fees are tracked, reconciled, and billed accurately. 

The ideal candidate brings strong technical operational knowledge paired with excellent organizational and financial coordination skills. 

Primary Responsibilities 

• Coordinate billing, invoicing, and reconciliation across multiple media partners and platforms 
• Support digital ad trafficking as needed to ensure campaigns launch accurately and on time 
• Own tracking and management of media partner fees, including but not limited to: 
  • LiveRamp 
  • IAS 
  • Second-party data usage 
  • Ad serving and technology fees 
  • Additional platform or partner-related costs 
• Maintain accurate records of planned vs. actual spend and associated fees 
• Partner with internal teams, agencies, and vendors to resolve billing discrepancies 
• Support month-end and campaign-level reconciliation processes 
• Ensure invoices align with contracted rates, usage, and delivery; Identify and help resolve billing errors, missing invoices, or payment discrepancies. 
• Support improvements to billing workflows, tools, and reporting processes. 
• Maintain clear documentation and processes related to billing, fees, and reconciliation 
• Collaborate with Ad Ops, Digital Media, and Finance teams to ensure alignment across execution and financial reporting 

• 3+ years experience in digital ad operations and/or media billing coordination 
• Familiarity with media billing, invoicing, and reconciliation processes 
• Experience tracking and managing third-party fees and technology costs 
• High attention to detail with strong organizational and documentation skills 
• Ability to manage multiple partners, invoices, and timelines simultaneously 
• Strong communication skills for cross-functional coordination with internal teams and external vendors 

Preferred Qualifications 

• Experience working with: 
  • Campaign Manager or other ad servers 
  • Media billing or financial reconciliation tools 
• Familiarity with third-party measurement, data, and ad tech partners (e.g., LiveRamp, IAS) 
• Agency or in-house media operations experience 
• Comfort working with spreadsheets and financial tracking documents 
• Experience supporting finance or accounting teams in a media environment 
• Interest in improving processes related to billing accuracy and operational efficiency 

We Are Rosie provides strategic consulting and talent solutions for the marketing industry. We partner with more than 200 of the world’s biggest brands and agencies to help them solve unique marketing challenges with the best people, swiftly and at scale. Founded by former advertising executive Stephanie Nadi Olson in 2018, We Are Rosie is on a mission to redefine how marketing works, with an inclusive, human-centric approach that’s better for business and better for marketers. Our company has been recognized as an industry trailblazer and earned many accolades, including being named to the 2023 Global Top 100 Inspiring Workplaces, the Inc. 5000 2022, and Adweek’s Fastest Growing Agencies in 2021.
 

We Are Rosie is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, marital status, or any other status protected under federal, state, or local law.