Bid Writer & Manager (London, Bracknell or Remote)

Role: Bid Writer & Manager

Location: Bracknell/ Hybrid – will also consider remote for the right candidate

Group Overview

HealthHero is one of the largest virtual healthcare providers in Europe. We are a high growth, patient capital backed business with a buy, build and scale strategy. The founders and senior team are a blend of people with strong track record in high growth digital native businesses, system integrators & management consultancies. Our acquisitions are industry leading beacons of clinical excellence across the healthcare domains.

Role Summary

An exciting opportunity to join a growing international online business with plans for expansion. We are seeking a highly skilled Bid Writer & Manager to manage and deliver high‑quality tender submissions across public and private sector opportunities, including insurers and partnerships. This role offers the opportunity to take full ownership of bids, combining strategic thinking, exceptional writing skills and strong stakeholder management to produce submissions that are compliant, persuasive and competitive; and that directly contributes to our continued success.

Key Responsibilities

Managing the end-to-end bid process for assigned tenders such as RFPs and RFIs:

• Effectively leading and communicating with all cross-functional bid stakeholders during the tender process, including sales, account managements, senior management and subject matter experts
• Downloading tender documents from tender portals and storing these according to organisational guidelines
• Qualifying bids, including analysing bid requirements and sharing a tender briefing with bid team stakeholders using the organisational template
• Arranging all tender meetings such as kick off, win themes and pricing discussions, and progress-status meetings
• Submitting timely clarification questions
• Managing professional communications with the buyer/ Authority during the bidding process via email and tender portals
• Allocation of tender questions to relevant internal subject matter experts, in line with organisational guidelines
• Writing draft and final bid responses for assigned questions, typically acting as the primary bid writer for most assigned tenders
• Taking feedback from past bids into consideration when writing responses to improve content quality and scoring potential continuously
• Proof-reading and editing responses from subject matter experts as required
• Stakeholder and project management, ensuring all written bid responses, pricing and reviews are completed within agreed timescales
• Ensuring all tender components and documents required for the submission are completed to a high standard by the required deadlines (e.g. written Technical/Quality Responses; Standard Selection Questionnaires; Information Security Questionnaires; Pricing Schedules; Contract mark-ups; Form of Tender documents; FOIA statements; etc.)
• Strictly adhering to prescribed submission guidelines (e.g. such as word count limits, document formats, font type/sizes, etc.)
• Submitting tender responses in advance of the deadline (e.g. via tender portals or email)
• Responding to any follow-up questions from the buyer
• Handing over to Sales team to take presentations forward and managing the preparation of presentation materials
• Adding newly-created content to the Responsive bid platform library post-tender submission, and coordinating ‘wash-up’ sessions for strategic bids to identify learnings

Requirements

• Minimum of 3 years’ experience working in a combined bid writer and bid management role ideally within the EAP, Occupational Health, Health Insurance or Wellness industry
• Extensive bid writing skills, including capabilities related to:
• Leveraging existing bid library content
• Gathering and eliciting information from cross-functional stakeholders (i.e. Subject Matter Experts)
• Writing new, high-quality, winning responses

• Experience leading, managing and/or writing public sector bids (e.g. for NHS Integrated Care Boards, Trusts and local authorities) is desirable
• Strong English language skills for writing and proof-reading
• Excellent attention to detail, formatting and consistency
• Proficiency in Microsoft Office skills (e.g. Word, Excel, PowerPoint, SharePoint)
• Project management skills
• Experience and demonstrable capability in navigating tender portals (e.g. Atamis, Ariba, Find a Tender, Eu-Supply, In-tend, Proactis, Bravo E-Sourcing, etc.)
• Communication and internal stakeholder management, including effective leadership of bid team stakeholders and senior managers during the bid lifecycle

Benefits

• Pension scheme
• Access to HealthHero healthcare services
• Medical Cash Plan
• Discount schemes

Apply

If you would like to make a difference within a dynamic yet rewarding setting, we would love to hear from you. Please proceed to apply via the link below.

Closing date: Monday 16th February (5pm) 

Please note that we reserve the right to close this advertisement early should sufficient applications be received in advance of the closing date.

Equality, Inclusivity and Diversity

In line with our commitment to Equality, Inclusivity and Diversity, we welcome and encourage applications from all suitably qualified candidates from all backgrounds. We are committed to supporting and promoting equality and diversity and aim to establish an inclusive working environment. As such, we welcome diverse applications from candidates irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, or sexual orientation.

We are a certified Disability Confident Employer and are committed to affording equal opportunities for candidates with disabilities or special needs. Should you require any reasonable adjustments to be made at any part of your application process, please let us know by contacting us at [email protected]