Associate Director Proposals and Contract Management

Join our global team as an Associate Director Proposals and Contract Management.

Associate Director Proposals and Contract Management is a senior, hands-on leadership role responsible for coordinating, optimizing, and delivering high-quality contracts and proposals across the organization.

Main tasks and functions:

Team Leadership & Coordination:

• Act as lead for the Proposals & Contract Management team
• Coach, guide, and support team members
• Allocate and rebalance workload across the team

Proposal & Contract Delivery:

• Lead and coordinate the preparation of high quality, compliant, and competitive proposals
• Personally develop and review complex proposals, budgets, and contractual documents
• Coordinate contract negotiation and execution with clients
• Draft, review, and update Master Service Agreements (MSAs), Work Orders, Change Orders

Budgeting Tools & Pricing Support:

• Own the creation, maintenance, and continuous improvement of standard budget tools across services
• Coordinate maintenance, revision, and updates of company price lists

Process Optimization & Governance:

• Assess and optimize proposal and contract management processes
• Standardize templates, tools, and workflows across services and regions
• Monitor adherence to internal policies and procedures

Inbound Request Management & Stakeholder Coordination:

• Act as the central coordination point for new inbound proposal and contract requests
• Lead triage and prioritization of requests based on strategic value, timelines, and resource availability

M&A Integration Support:

• Lead alignment of contract and proposal processes, templates, and tools for acquired companies
• Support integration planning and execution related to CPM activities

Systems & General Responsibilities:

• Ensure accurate and timely updates of CRM and related systems (e.g. ZOHO)
• Serve as backup for other team members as required

Requirements

• University degree in Life Sciences, Business, Finance, or another relevant field
• ​Minimum 5 years of experience in contract & proposal management within life sciences or a similar regulated environment
• ​Strong track record in developing and maintaining user friendly budgeting tools for complex service offerings
• Strong view on best practices in proposal creation
• Good knowledge of pricing in CRO business
• Experience with contracts, MSAs, Work Orders, and commercial negotiations
• ​​Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
• ​Experience with CRM systems (e.g. ZOHO)
• ​Professional fluency in English (written and spoken); additional languages are an advantage​ 

Benefits

•  Remote work, workation & flexibility
• Performance based annual bonus
• Health & Wellbeing – wellness initiatives
• International team and environment
• Professional growth and development in the Life science industry
• Team Culture – Team buildings, global meetings, and B Active events
• Comprehensive Insurance - Personal accident, business trip coverage, and additional health insurance