Associate Administrative Assistant

Who We Are

In today’s work environment, employees use a myriad of devices to access IT applications and data over multiple networks to stay productive, wherever and however they work. Ivanti elevates and secures Everywhere Work so that people and organizations can thrive.

While our headquarters is in the U.S., half of our employees and customers are outside the country. We have 36 offices in 23 nations, with significant offices in London, Frankfurt, Paris, Sydney, Shanghai, Singapore, and other major cities around the world.

Ivanti’s mission is to be a global technology leader enabling organizations to elevate Everywhere Work by automating the discovery, management, security, and servicing of IT assets. Through diverse and inclusive hiring, thoughtful decision-making, and a strong commitment to our employees and partners, we continue to deliver world-class solutions for our customers.

Our Culture

At Ivanti, our success begins with our people. We embrace Everywhere Work across the globe, enabling Ivantians and our customers to thrive. We believe in a healthy work‑life blend and foster a culture where all perspectives are heard, respected, and valued.

Through Ivanti’s Centered Around You approach, employees benefit from programs focused on professional development, career growth, and personal well-being.

Our core values guide how we work together:

• Win Together – We believe open collaboration, transparent communication, and mutual trust are the foundations of success.
• Customers at our Core – We prioritize our customers’ needs and deliver solutions that move their businesses forward.
• Achieve and Exceed – We are driven by performance and continuously raise the bar for ourselves and our teams.
• Own It – We take responsibility for our decisions and actions, demonstrating integrity, accountability, and a commitment to excellence.

Are you ready to join us on the journey to elevate Everywhere Work?

Why We Need You!

The Administrative Coordinator plays a critical role in ensuring smooth and efficient office operations. This role serves as a key point of contact for employees and supports day‑to‑day administrative functions that enable teams to stay focused, productive, and aligned.

If you are highly organized, detail‑oriented, and enjoy supporting people and processes in a dynamic work environment, this role offers an opportunity to make a meaningful impact at Ivanti.

What You Will Be Doing

• Act as a primary point of contact for employees, handling queries via email, phone, or in person
• Manage and route incoming phone calls appropriately
• Support daily office operations to ensure smooth functioning
• Schedule and coordinate internal and external meetings
• Maintain accurate physical and digital employee records
• Process, track, and report on office expenses
• Manage incoming and outgoing mail and courier services
• Order, manage, and maintain office supplies and equipment
• Make travel arrangements as required
• Organize and maintain company documents using updated filing systems
• Prepare presentations, spreadsheets, and reports
• Assist in updating office policies and procedures as needed

To Be Successful in This Role, You Will Have

• Hands‑on experience with MS Office Suite, particularly MS Word and MS Excel
• Familiarity with common office equipment such as printers and fax machines
• Strong organizational and time‑management skills with the ability to prioritize tasks and meet deadlines
• Excellent verbal and written communication skills
• Basic mathematical and reporting skills
• A proactive, service‑oriented mindset with strong attention to detail
• Bachelor’s degree or equivalent practical experience.

• Why Ivanti?
  • Flexible, friendly schedules—work from anywhere
  • Competitive pay and benefits for you and your family
  • Diverse, global teams—collaborate with colleagues in 23+ countries
  • Continuous learning and career development
  • Commitment to equity and belonging—every voice matters

  What drives us
  Ivanti’s mission is to elevate human potential by automating, managing, and securing technology—helping organizations innovate and succeed in the Everywhere Work era.

  Inclusion at Ivanti
  We’re proud to be an Equal Opportunity Employer and welcome candidates from every background. Need an adjustment during hiring? Contact [email protected]—we’re happy to help.

  Ready to make your mark on reliability for leading cloud services? Apply today and join Ivanti’s journey!

  
  
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