Associate - Administration

About Us

We are a global technology leader transforming the music and entertainment industry through advanced rights management and data solutions. With 700+ team members across offices in Los Angeles, London, Dublin, Athens, Sofia, Tokyo, and more, we partner with top-tier clients such as Sony Music Publishing, Warner Music Group, BBC, and Universal Music Publishing.

Our mission is to help creators, rights holders, and media companies track, manage, and monetize content across platforms like YouTube and TikTok. At Orfium, you’ll join a passionate, international team of developers, designers, scientists, and music lovers, all working together in a flexible, hybrid environment where innovation, openness, and ownership are at the heart of everything we do. We are looking forward to meeting with you!

Role

We are looking for a proactive and detail-oriented Administration Associate to manage the smooth day-to-day operations of our office. The role involves overseeing office maintenance, facilities management, vendor coordination, and administrative support to ensure a well-organized, safe, and efficient work environment. The ideal candidate will be highly organized, cost-conscious, and capable of handling multiple administrative tasks while ensuring compliance with health and safety standards.

Responsibilities

• Oversee office facilities, cleaning, maintenance, and overall building upkeep
• Conduct regular inspections and ensure compliance with health and safety standards
• Manage vendors, contracts, and facility-related budgets
• Support maintenance projects and monitor timelines and costs
• Handle administrative tasks related to facilities management and reporting
• Promote a positive work environment and open team communication

Requirements

• Minimum 6 months -1 year of proven experience in administration or a related field
• Ability and willingness to work on-site
• Strong understanding of building maintenance and repair processes
• Sound knowledge of health and safety regulations
• Excellent organizational and time management skills
• Strong problem-solving and decision-making abilities
• Ability to multitask and prioritize work effectively
• Strong leadership, communication, and interpersonal skills
• Proficiency in computer applications, including Google Workspace

Benefits

💰 Competitive salary package

🏠 Hybrid work model with flexibility to support your lifestyle

🏥 Comprehensive private health and life insurance coverage

💻 The latest tech equipment to support your productivity and creativity

🌍 A collaborative, inclusive, and international work environment

EEO / Accommodation

At Orfium, we are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and candidates—regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require any accommodations during the application or interview process, please let us know. We’re here to ensure you have a comfortable and fair experience every step of the way.